HR Operations & Policy Support Specialist

Montgomery County (MD); Rockville (MD); On-site; USD 73,000 - 106,000; Full time

Job summary

Montgomery County Government's Office of Human Resources (OHR) is seeking an Administrative Specialist II to serve as the operational backbone of the Policy, Practice & Strategic Engagement Division. You will coordinate across five HR teams, manage the Division Chief's calendar, prepare briefing materials, and ensure smooth office operations.

You will be the go-to connector for County departments and external stakeholders, draft communications, and support HR transactions like reclassifications

Qualifications

• Experience working in a human resources office
• Experience as an executive assistant to a senior leader
• Three years of professional administrative experience related to human resources or office management

Responsibilities

• Keep the division moving: Track work requests and projects across all five teams, build and maintain tracking systems, flag bottlenecks, and help new staff get up to speed.
• Support division leadership: Manage the Division Chief's calendar, prepare briefing materials, draft correspondence and reports, and keep action items and deadlines on track.
• Be the go-to connector: Serve as the first point of contact for County departments, employees, and external stakeholders, routing inquiries and drafting division communications and announcements.
• Run the back office: Handle divisional budget and procurement documents, coordinate travel and reimbursements, support HR transactions like position reclassifications, and keep the physical office running smoothly.
• Drive continuous improvement: Spot workflow bottlenecks and administrative inefficiencies across the division and propose practical fixes that make day-to-day operations run smoother.
• Keep the paper trail clean: Maintain organized filing systems and records management practices that meet County retention and compliance requirements

Skills

Organized

Detail-oriented

Administrative support

Education

Bachelor's degree

Equivalency option

Job description

Montgomery County Government's Office of Human Resources (OHR) is seeking an Administrative Specialist II to serve as the operational backbone of the Policy, Practice & Strategic Engagement Division. You will coordinate across five HR teams, manage the Division Chief's calendar, prepare briefing materials, and ensure smooth office operations.

You will be the go-to connector for County departments and external stakeholders, draft communications, and support HR transactions like reclassifications