HR Operations & Administrative Support Specialist

Housing Opportunity Com; Silver Spring (MD); On-site; USD 60,000 - 97,000; Full time

Job summary

Housing Opportunities Commission of Montgomery County (HOC) in Silver Spring, MD seeks a Human Resources Administrative Assistant to provide executive support to the Chief Human Resources Officer and assist with day-to-day HR operations.

The role includes calendar management, front desk oversight, document preparation, HR reporting in ADP/Excel, recruitment support, and records management. Strong MS Office skills and confidentiality are essential; on-site work only.

Qualifications

• Two years of college with proficiency in MS Office Suite.
• At least three years administrative/clerical experience or related field.
• Excel or Google Sheets experience is required.
• Canva or other graphic design experience preferred.
• Yardi or other budgeting software is preferred.

Responsibilities

• Provides administrative support to the Vice President and Chief Human Resources Officer, managing schedules, oversees the front desk, and office-related functions of the division.
• Performs a broad range of administrative tasks and serves as liaison with internal staff and external stakeholders.
• Manage a very active calendar; prepare materials for meetings and conferences.
• Answer and direct departmental phone calls, emails, greet and assist walk-in employees.
• Create and maintain an electronic filing system for HR functions and archiving.
• Process purchase orders and invoices with correct project codes.
• Update HR calendar and manage events and leave.
• Assist with HR reports in Excel/Google Sheets and ADP.

Skills

MS Office Suite

Communication

Organization

Confidentiality

Calendar Management

Education

High School Diploma or equivalent

Two years of college

Tools

Excel or Google Sheets

Yardi

ADP

Canva

Job description

Housing Opportunities Commission of Montgomery County (HOC) in Silver Spring, MD seeks a Human Resources Administrative Assistant to provide executive support to the Chief Human Resources Officer and assist with day-to-day HR operations.

The role includes calendar management, front desk oversight, document preparation, HR reporting in ADP/Excel, recruitment support, and records management. Strong MS Office skills and confidentiality are essential; on-site work only.