Administrative Specialist II, Grade N21

Montgomery County (MD); Rockville (MD); On-site; USD 73,000 - 106,000; Full time

Job summary

Montgomery County Government's Office of Human Resources (OHR) is seeking an Administrative Specialist II to serve as the operational backbone of the Policy, Practice & Strategic Engagement Division. You will coordinate across five HR teams, manage the Division Chief's calendar, prepare briefing materials, and ensure smooth office operations.

You will be the go-to connector for County departments and external stakeholders, draft communications, and support HR transactions like reclassifications

Qualifications

• Experience working in a human resources office
• Experience as an executive assistant to a senior leader
• Three years of professional administrative experience related to human resources or office management

Responsibilities

• Keep the division moving: Track work requests and projects across all five teams, build and maintain tracking systems, flag bottlenecks, and help new staff get up to speed.
• Support division leadership: Manage the Division Chief's calendar, prepare briefing materials, draft correspondence and reports, and keep action items and deadlines on track.
• Be the go-to connector: Serve as the first point of contact for County departments, employees, and external stakeholders, routing inquiries and drafting division communications and announcements.
• Run the back office: Handle divisional budget and procurement documents, coordinate travel and reimbursements, support HR transactions like position reclassifications, and keep the physical office running smoothly.
• Drive continuous improvement: Spot workflow bottlenecks and administrative inefficiencies across the division and propose practical fixes that make day-to-day operations run smoother.
• Keep the paper trail clean: Maintain organized filing systems and records management practices that meet County retention and compliance requirements

Skills

Organized

Detail-oriented

Administrative support

Education

Bachelor's degree

Equivalency option

Job description

Please note: The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $72,567 to $106,100, based on the candidate’s qualifications and experience.

WHO WE ARE

Montgomery County Government's Office of Human Resources (OHR) is the driving force behind a high-performing, diverse, and engaged County workforce, delivering programs that span talent acquisition and development, classification and compensation, and employee health and wellness. We partner with departments across the County to build sound HR policy, modernize our systems and processes, and provide the kind of responsive, people-centered service that public employees and residents deserve. We serve 10,000 employees across 35 departments and impact a community of over 1 million. Our Policy & Practice & Strategic Engagement Division sits at the center of this work, translating strategy into action across five specialized teams. We're a collaborative, mission-driven group that takes pride in doing HR well because strong HR practices are what allow the rest of County government to do its job.

WHO WE ARE LOOKING FOR

The Office of Human Resources (OHR) is seeking a highly organized, detail-oriented Administrative Specialist II to serve as the operational backbone of our Policy, Practice & Strategic Engagement Division. If you thrive on keeping complex work moving, enjoy being the \"go-to\" person in the office on what's happening and what's next, and want your work to directly support the teams that shape HR policy and practice across the enterprise, this role is for you.

Reporting to the Division Chief of Policy, Practice & Strategic Engagement, you'll provide essential coordination and administrative support across five dynamic teams: Classification and Compensation, Equal Employment Opportunity, Data and Policy Insights, Leave Management, and Performance Management. You'll be the central point of contact who keeps projects on track, communication flowing, and the Division Chief's office running smoothly, all while exercising sound judgment and discretion on sensitive matters.

• Keep the division moving: Track work requests and projects across all five teams, build and maintain tracking systems, flag bottlenecks, and help new staff get up to speed.


• Support division leadership: Manage the Division Chief's calendar, prepare briefing materials, draft correspondence and reports, and keep action items and deadlines on track.


• Be the go-to connector: Serve as the first point of contact for County departments, employees, and external stakeholders, routing inquiries and drafting division communications and announcements.


• Run the \"back office\": Handle divisional budget and procurement documents, coordinate travel and reimbursements, support HR transactions like position reclassifications, and keep the physical office running smoothly.


• Drive continuous improvement: Spot workflow bottlenecks and administrative inefficiencies across the division and propose practical fixes that make day-to-day operations run smoother.


• Keep the paper trail clean: Maintain organized filing systems and records management practices that meet County retention and compliance requirements.

Experience:

Bachelor's degree from an accredited college or university.
Education:Two years of professional administrative experience related to human resources or office management.
Equivalency:An equivalent combination of education and experience may be substituted.

• Experience working in a human resources office

• Experience as an executive assistant to a senior leader


• Three years of professional administrative experience related to human resources or office management.