HR Operations & Payroll Coordinator

HOA Talent; Seattle (WA); On-site; USD 37,000 - 41,000; Full time

Job summary

HOA Talent is seeking an HR Coordinator to work onsite in Seattle, WA. You will own day-to-day HR administration behind payroll, benefits, recruiting, and onboarding, reporting to the Director of Human Resources.

This is a hands-on, full-cycle role for someone who wants exposure across the HR function. The role involves reviewing time cards, processing hires and changes, administering benefits, coordinating background checks, orientation, and maintaining audit-ready files.

Qualifications

• Experience in HR administration, payroll, or benefits coordination.
• Hands-on experience processing payroll and reviewing time card data.
• Experience administering group benefits programs (medical, dental, vision, life, 401(k), HRA, COBRA).
• Experience coordinating background checks, drug screenings, and new hire paperwork.
• Comfort working directly with employees on sensitive payroll/benefits inquiries.
• Strong attention to detail and recordkeeping/audit discipline.
• Experience with HRIS or online benefits enrollment platforms.

Responsibilities

• Review time cards for accuracy and timeliness, following up with managers and employees on discrepancies.
• Process new hire, pay change, and termination data accurately and on time for each pay cycle.
• Compile and verify garnishments, PTO, and benefits deductions for payroll accuracy.
• Process employee change requests (direct deposit, tax withholding, address updates).
• Respond to employee payroll inquiries and research/resolve processing issues.
• Enroll, term, and process changes for group insurance programs (medical, dental, vision, life, 401(k), HRA, COBRA).
• Maintain the online 401(k) employee database and produce benefits reporting as needed.
• Manage workers' compensation claims from filing through resolution.
• Post jobs, pre-screen candidates, and acknowledge resumes as part of the full hiring cycle.
• Draft offer letters, prepare offer packets, and coordinate background checks and drug screenings.
• Lead New Hire Orientation, including benefits and policy overviews and completion of new hire paperwork.
• Maintain accurate, audit-ready personnel files for all employees.
• Support schedule management for client site teams.
• Produce general HR activity reports and support ad hoc HR projects.

Skills

Payroll processing

Benefits administration

HRIS

Timecard review

Onboarding

Recordkeeping / audit

Documentation

Tools

HRIS / Benefits enrollment platforms

Job description

HOA Talent is seeking an HR Coordinator to work onsite in Seattle, WA. You will own day-to-day HR administration behind payroll, benefits, recruiting, and onboarding, reporting to the Director of Human Resources.

This is a hands-on, full-cycle role for someone who wants exposure across the HR function. The role involves reviewing time cards, processing hires and changes, administering benefits, coordinating background checks, orientation, and maintaining audit-ready files.