HR Operations & Onboarding Specialist

Island Topsoil; Waianae (HI); On-site; USD 34,000 - 41,000; Full time

Job summary

Island Topsoil in Hawaii seeks a detail-oriented HR Administrator to support daily HR operations, ensure accurate records, and assist with payroll and onboarding. You will handle benefits inquiries, maintain compliance with laws, and contribute to recruitment and training efforts.

The role requires strong organizational skills, discretion with confidential information, and the ability to work both independently and as part of a team in a fast-paced environment.

Qualifications

• Minimum of 2 years in human resources or administrative support.
• Proficiency with HRIS and applicant tracking systems.
• Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent organizational and written/verbal communication abilities.
• Ability to handle confidential information with discretion.
• Able to work independently and as part of a team.
• Knowledge of HR principles and employment laws.

Responsibilities

• Maintain and update employee records accurately and in compliance with data protection regulations.
• Process new hire paperwork, verifications, background checks, and onboarding documents.
• Coordinate onboarding/offboarding, orientations, and exit interviews.
• Administer benefits programs and respond to benefits inquiries.
• Assist with payroll by collecting timesheets, attendance, and leave records.
• Prepare HR correspondence, reports, and presentations as needed.
• Support recruitment by posting jobs, screening resumes, and scheduling interviews.
• Ensure compliance with federal, state, and local laws and regulations.
• Coordinate training and maintain training records for all employees.
• Respond to employee questions about HR policies and programs.
• Assist with performance management documentation and review cycles.
• Support workplace safety initiatives and maintain safety records.
• Process status changes: promotions, transfers, terminations.
• Organize physical and electronic HR files per retention policies.
• Assist with special HR projects and initiatives as assigned.

Skills

HR principles

Employment law

Organizational skills

Attention to detail

Communication skills

Discretion with confidential info

Problem-solving

Teamwork

Tools

HRIS systems

Applicant tracking systems

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Island Topsoil in Hawaii seeks a detail-oriented HR Administrator to support daily HR operations, ensure accurate records, and assist with payroll and onboarding. You will handle benefits inquiries, maintain compliance with laws, and contribute to recruitment and training efforts.

The role requires strong organizational skills, discretion with confidential information, and the ability to work both independently and as part of a team in a fast-paced environment.