HR Operations & Onboarding Specialist

Community Bible Church San Antonio; San Antonio (TX); On-site; USD 42,000 - 63,000; Full time

Job summary

Community Bible Church San Antonio is seeking an Employee Operation Specialist to support day-to-day HR operations, focusing on recruiting support, onboarding, employee changes, and records administration. The role requires strong organization, confidentiality, and service orientation within a ministry environment.

You will coordinate interviews, onboarding, and documentation, while partnering with payroll, IT, and ministry leaders to prepare new employees and manage separations.

Qualifications

• Bachelor's degree in HR or related field.
• 2+ years of HR or related administrative experience.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to maintain strict confidentiality when handling sensitive employee information.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal skills and a service-oriented approach.
• Proficiency with Microsoft Office or comparable productivity tools.
• Ability to learn and effectively use HRIS, payroll, applicant tracking, and other HR systems.

Responsibilities

• Coordinate recruiting activities and maintain timely communication with candidates and hiring managers.
• Conduct initial candidate prescreening and coordinate interview scheduling.
• Assist hiring managers with interview preparation and participate in interviews as appropriate.
• Support a consistent, professional, and positive candidate experience.
• Coordinate timely and organized onboarding for new employees.
• Partner with HR, payroll, IT, facilities, and ministry leaders to ensure employees are prepared for their first day.
• Coordinate required employment documentation, background checks, certifications, and other pre-employment requirements.
• Serve as a welcoming, professional HR point of contact for new employees.
• Identify opportunities to improve and streamline the onboarding experience.
• Coordinate employee termination and separation processes with HR leadership and appropriate ministry or department leaders according to HR regulations.
• Coordinate with payroll and other departments regarding final pay, benefits, access, records, and other separation-related matters.
• Review submitted personnel changes for completeness and accuracy.
• Track changes including promotions, transfers, compensation adjustments, department changes, supervisor changes, and status changes.
• Partner with managers, HR, and payroll to resolve discrepancies or missing information.
• Protect confidentiality and security
• Assist with periodic file audits and ensure HR records remain complete and accurate.
• Maintain accurate employee information in the HRIS and other applicable systems.
• Provide support in other areas of HR based on organizational needs and priorities.

Skills

Confidentiality

Organization

Communication

Service-oriented

Attention to detail

Collaboration

Problem solving

Adaptability

Mission alignment

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office

HRIS

Applicant Tracking System (ATS)

Job description

Community Bible Church San Antonio is seeking an Employee Operation Specialist to support day-to-day HR operations, focusing on recruiting support, onboarding, employee changes, and records administration. The role requires strong organization, confidentiality, and service orientation within a ministry environment.

You will coordinate interviews, onboarding, and documentation, while partnering with payroll, IT, and ministry leaders to prepare new employees and manage separations.