HR Operations & Onboarding Specialist

Magna International; Grand Rapids (MI); On-site; USD 52,000 - 72,000; Full time

Job summary

Magna Mechatronics, Mirrors & Lighting in Grand Rapids, MI seeks an HR Coordinator to support recruiting, onboarding, policy administration and employee data management. You will ensure accurate records, assist with benefits questions, run reports, and help maintain HR programs in a fast-paced environment.

As part of a global team, you will coordinate interviews, onboarding tasks, training, and compliance activities, while serving as a resource to employees and managers and maintaining strict

Qualifications

• Proficient with Microsoft applications and other computerized application software.
• Demonstrated ability to handle matters of confidentiality discreetly and work with employees on issues requiring varying degrees of sensitivity and empathy.
• Proven broad understanding of human resources and health and safety principles, practices, and procedures.
• Two (2) or more years of Human Resources, recruiting, staffing, onboarding, or related administrative experience preferred.
• Experience working with HRIS systems (Workday/Dayforce) and applicant tracking systems preferred.
• Experience supporting temporary workforce programs preferred.

Responsibilities

• Maintains employee records and personnel files in accordance with company policies and record retention requirements.
• Processes employee status changes, transfers, promotions, wage changes, and terminations within HR systems.
• Assists employees and leaders with questions regarding policies, procedures, benefits, and Human Resources programs.
• Maintains confidentiality of employee and company information.
• Generates reports and workforce metrics as requested.
• Supports audits, compliance activities and special projects.
• Coordinates recruitment activities for hourly, salaried and skilled trades positions.
• Creates and maintains internal and external job postings.
• Administers the internal job posting process including posting positions, monitoring applications, coordinating candidate reviews and facilitating employee transfers.
• Coordinates interviews, candidate communication, employment testing, background checks, and pre-employment requirements.
• Maintains applicant tracking records and recruitment documentation.
• Assists hiring managers throughout the recruitment and selection process.
• Participates in hiring events, recruiting initiatives, and community outreach activities as needed.
• Serves as the primary contact for staffing agencies and temporary workforce providers.
• Coordinates temporary staffing requests with department leaders to support operational requirements.
• Coordinates temporary employee onboarding requirements including orientation, training assignments, badge requests and required documentation.
• Supports temporary-to-direct hire transition processes, onboarding, orientation, etc.
• Prepares and administers onboarding paperwork and employment documentation.
• Coordinates required employee training assignments and maintains training records.
• Maintains training databases and reporting requirements.
• Supports company events and Human Resources programs designed to enhance the employee experience.
• Assists with employee feedback and retention initiatives.

Skills

MS Office

Confidentiality

HR principles

HRIS: Workday/Dayforce

Applicant Tracking

Temporary workforce programs

Education

Bachelor's Degree and one year of HR experience

Tools

Workday

Dayforce

Job description

Magna Mechatronics, Mirrors & Lighting in Grand Rapids, MI seeks an HR Coordinator to support recruiting, onboarding, policy administration and employee data management. You will ensure accurate records, assist with benefits questions, run reports, and help maintain HR programs in a fast-paced environment.

As part of a global team, you will coordinate interviews, onboarding tasks, training, and compliance activities, while serving as a resource to employees and managers and maintaining strict