HR & Operations Coordinator - School of Engineering

Rutgers University; Piscataway Township (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Competitive retirement benefits

Educational benefits for employee/deps

Life insurance

Employee discount programs

Job summary

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Engineering. This role provides administrative and operational support for HR functions, including leave/appointment activities, meetings, records, and inquiries.

It supports departments with routine procedures and processes personnel actions timely. The position coordinates onboarding, international hiring paperwork, and payroll-related tasks, offering a hybrid work arrangement and a

Qualifications

• Bachelor’s degree in a related field or equivalent combination of education and/or experience.
• A minimum of two years relevant experience in a program coordination or administrative function.
• Ability to multi-task, learn new processes, and highly confidential.

Responsibilities

• Serves as the initiator for all Dean’s Office positions in the personnel system.
• Processes international hiring paperwork for foreign nationals within the Dean’s Office.
• Maintains employee records in both electronic and paper formats, ensuring accuracy and compliance.
• Performs data entry tasks, including absence record updates and system access requests.
• Coordinates onboarding for new Dean’s Office staff, including ECI processing and I-9 completion.
• Provides support for day-to-day and monthly personnel and payroll actions, as well as other administrative and operational activities for the School of Engineering.
• Reviews ROCS postings as Authorizer 1 for completeness and accuracy and follows up with departments regarding missing documentation prior to submission.

Skills

Multi-tasking

Education

Bachelor’s degree in a related field

Tools

Microsoft Office Suite (Word, Excel, Access)

Adobe Acrobat

ROCS

HCM Cloud/Oracle

Sunapsis

Job description

Rutgers, The State University of New Jersey, is seeking an Administrative Coordinator for the School of Engineering. This role provides administrative and operational support for HR functions, including leave/appointment activities, meetings, records, and inquiries.

It supports departments with routine procedures and processes personnel actions timely. The position coordinates onboarding, international hiring paperwork, and payroll-related tasks, offering a hybrid work arrangement and a