Department Administrator Supervisor

Rutgers University; Piscataway Township (NJ); Hybrid; USD 71,000 - 109,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation & holidays

Retirement benefits (defined-contrib)

Educational benefits

Job summary

Rutgers University, The State University of New Jersey, is seeking a Department Administrator Supervisor for the Department of Industrial and Systems Engineering in the School of Engineering. The role oversees administrative operations, budgeting, and liaison activities with the Dean’s Office and external stakeholders.

The position reports to both the department chair and the Dean’s Business Office, with eligibility for a hybrid work arrangement and duties covering fiscal management, reporting,

Qualifications

• Bachelor’s degree in accounting, finance, business and administration, or related field; or an equivalent combination of education/experience that demonstrates knowledge of accounting principles and office administration.
• A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience.
• Masters degree in Business, Finance, Accounting, Human Resources, or a related discipline is preferred.

Responsibilities

• Supervises all administrative operations and processes for the academic department.
• Coordinates and tracks appointment and reappointment letters for department personnel, including faculty, staff, and students.
• Interprets and implements university, school, and department policies and practices.
• Manages budgetary aspects of department operations and ensures expenditures align with the operating budget.
• Develops and monitors revenue and spending plans for the academic department.
• Prepares budgetary and business reports for the SoE Grants Office.

Skills

Excellent communication skills

Computer literacy

Education

Bachelor’s degree in accounting, finance, business and administration, or related field

Masters degree in Business, Finance, Accounting, Human Resources, or related discipline

Job description

• Computer literacy.

Position Details

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Department Administrator Supervisor for the Department of Industrial and Systems Engineering in the School of Engineering (SoE). The Department Administrator-Supervisor provides overall administrative, business management, supervision, and assessment of performance of the daily operations of the department. This position is the principal departmental liaison for SoE facilities, personnel, business, and budgetary matters with the SoE Dean’s Office and other university business offices. This individual serves as point of contact for external stakeholders at the direction of the department chair. This position has a dual reporting line to both the department chair and to the Dean’s Business Office.

• Supervises all administrative operations and processes for the academic department.
• Coordinates and tracks appointment and reappointment letters for department personnel, including faculty, staff, and students.
• Interprets and implements university, school, and department policies and practices.
• Supervises department administrative staff and works closely with the department chair, faculty and dean’s office on programs that encourage and support faculty and student activity.
• Manages business and budgetary aspects of department operations.
• Ensures expenditures are consistent with the departmental operating budget.
• Develops and monitors revenue and spending plans for the academic department.
• Monitors department and faculty resources that include unrestricted funds as well as gift and endowment funding and may include research funding.
• Assists with fiscal management of the department’s core facilities.
• Prepares budgetary and business reports and provides other information for the SoE Grants Office, as requested.
• Works closely with the SoE Grants Office to monitor post-award activity on activities such as appointments and effort reporting, when necessary.

FLSA Exempt Grade 05 Salary Details Minimum Salary 71447.000 Mid Range Salary 90435.000 Maximum Salary 109422.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in accounting, finance, business and administration, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of general accounting principles and practices, office administration, work organization, coordination, and facilitation.
• A minimum of two years of relevant professional experience in a financial/accounting/business function and managerial/supervisory experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Excellent communication skills.
• Computer literacy.

Preferred Qualifications

• Masters degree in Business, Finance, Accounting, Human Resources, or a related discipline. Relevant engineering knowledge or experience.

Equipment Utilized

• Microsoft Office, database and statistical applications, Marketplace, Cornerstone, Oracle, and Rutgers applications, such as HCM, ARS, and ROCs, among others.

Physical Demands and Work Environment

• Environment Office environment with moderate office noise.

Location

Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Applicant Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)