HR Operations Coordinator

Balfour Beatty Communities; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

Balfour Beatty Communities is seeking an organized HR Coordinator to provide administrative and operational support across HR functions and to manage employee records, reports, onboarding, offboarding, and compliance. This in-office role is based at the Malvern, PA Corporate Office.

You will work with HR leaders and internal stakeholders to ensure accurate HR data, lifecycle processes, and system administration. Requires strong detail orientation and communication skills.

Qualifications

• Minimum of 3 years of experience in HR administration or a related field.
• Proficiency with Microsoft Office, HRIS/ATS platforms, and cloud-based applications.
• Strong written and verbal communication skills.
• Customer-service mindset with ability to collaborate across teams.

Responsibilities

• Maintain employee personnel records and HR documentation in accordance with retention and compliance requirements.
• Prepare and distribute HR reports, including leave of absence, voluntary leaver, workforce, compliance, and business review data.
• Coordinate onboarding and offboarding activities, including pre-start communications, exit interview support, and employment documentation.
• Process employee status changes such as leaves of absence, returns to work, and separations through HR systems.
• Support HR systems administration, data integrity, access requests, and compliance tracking.
• Coordinate labor law poster updates, renewals, and related vendor invoices.
• Process HR-related invoices, payment requests, expense documentation, and allocation spreadsheets.
• Support HR training programs by coordinating logistics, vendor communications, documentation, and administrative needs.
• Prepare employee communications, retention bonus letters, and other HR correspondence as needed.
• Support special HR projects and respond to ad hoc employee data and documentation requests.

Skills

HR administration

Data accuracy

Communication skills

Customer-service mindset

Microsoft Office

Education

High school diploma

Associate degree in business or HR

Tools

HRIS/ATS platforms

Microsoft Office

Cloud-based applications

Job description

Balfour Beatty Communities is seeking an organized HR Coordinator to provide administrative and operational support across HR functions and to manage employee records, reports, onboarding, offboarding, and compliance. This in-office role is based at the Malvern, PA Corporate Office.

You will work with HR leaders and internal stakeholders to ensure accurate HR data, lifecycle processes, and system administration. Requires strong detail orientation and communication skills.