Human Resources Coordinator

Balfour Beatty Communities; Pennsylvania; On-site; USD 55,000 - 75,000; Full time

Job summary

Balfour Beatty Communities is seeking an organized HR Coordinator to provide administrative and operational support across HR functions and to manage employee records, reports, onboarding, offboarding, and compliance. This in-office role is based at the Malvern, PA Corporate Office.

You will work with HR leaders and internal stakeholders to ensure accurate HR data, lifecycle processes, and system administration. Requires strong detail orientation and communication skills.

Qualifications

• Minimum of 3 years of experience in HR administration or a related field.
• Proficiency with Microsoft Office, HRIS/ATS platforms, and cloud-based applications.
• Strong written and verbal communication skills.
• Customer-service mindset with ability to collaborate across teams.

Responsibilities

• Maintain employee personnel records and HR documentation in accordance with retention and compliance requirements.
• Prepare and distribute HR reports, including leave of absence, voluntary leaver, workforce, compliance, and business review data.
• Coordinate onboarding and offboarding activities, including pre-start communications, exit interview support, and employment documentation.
• Process employee status changes such as leaves of absence, returns to work, and separations through HR systems.
• Support HR systems administration, data integrity, access requests, and compliance tracking.
• Coordinate labor law poster updates, renewals, and related vendor invoices.
• Process HR-related invoices, payment requests, expense documentation, and allocation spreadsheets.
• Support HR training programs by coordinating logistics, vendor communications, documentation, and administrative needs.
• Prepare employee communications, retention bonus letters, and other HR correspondence as needed.
• Support special HR projects and respond to ad hoc employee data and documentation requests.

Skills

HR administration

Data accuracy

Communication skills

Customer-service mindset

Microsoft Office

Education

High school diploma

Associate degree in business or HR

Tools

HRIS/ATS platforms

Microsoft Office

Cloud-based applications

Job description

Are you an organized, detail-oriented HR professional who enjoys keeping people processes running smoothly? We are seeking an HR Coordinator to provide administrative and operational support across key Human Resources functions, including employee records, HR reporting, onboarding, offboarding, compliance, systems administration, invoice processing, and training coordination.

In this role, you will help ensure HR data, documentation, and employee lifecycle processes are accurate, timely, and well-managed. You will partner with HR leaders, internal stakeholders, vendors, and business partners to support day-to-day HR operations and special projects. This role requires in-office work in our Malvern, PA Corporate Office.

What You’ll Do

• Maintain employee personnel records and HR documentation in accordance with retention and compliance requirements.
• Prepare and distribute HR reports, including leave of absence, voluntary leaver, workforce, compliance, and business review data.
• Coordinate onboarding and offboarding activities, including pre-start communications, exit interview support, and employment documentation.
• Process employee status changes such as leaves of absence, returns to work, and separations through HR systems.
• Support HR systems administration, data integrity, access requests, and compliance tracking.
• Coordinate labor law poster updates, renewals, and related vendor invoices.
• Process HR-related invoices, payment requests, expense documentation, and allocation spreadsheets.
• Support HR training programs by coordinating logistics, vendor communications, documentation, and administrative needs.
• Prepare employee communications, retention bonus letters, and other HR correspondence as needed.
• Support special HR projects and respond to ad hoc employee data and documentation requests.

What You’ll Bring

• High school diploma required; associate degree in business, human resources, or a related field preferred.
• Minimum of 3 years of experience in HR administration or a related field.
• Entry-level knowledge of HR principles, employment practices, labor laws, and HR best practices.
• Proficiency with Microsoft Office, HRIS/ATS platforms, and cloud-based applications.
• Ability to work with HR and workforce data accurately and with strong attention to detail.
• Strong written and verbal communication skills.
• Customer-service mindset with the ability to collaborate effectively across teams.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Why This Role Matters

This role is essential to keeping HR operations accurate, organized, and responsive. By supporting employee processes, compliance tracking, reporting, and HR systems, the HR Coordinator helps create a consistent employee experience and enables HR leaders and business partners to focus on strategic priorities.

Pay Rate: $55,000 - $75,000 yr.*

*This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, any collective bargaining agreements, and business or organizational needs. No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, incentive, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law and any applicable plan documents.