HR Operations Coordinator

CONFEDERATED TRIBES OF CLUSI; Coos Bay (OR); On-site; USD 45,000 - 60,000; Full time

Job summary

CTCLUSI in Coos Bay, Oregon seeks an HR Coordinator to administer and coordinate human resource programs across the full employee lifecycle. You will support the HR department, maintain HRIS forms, and ensure compliance, while assisting in onboarding, interviews, and employee relations.

The role requires strong organizational skills, confidentiality, and the ability to work in a fast-paced team environment. Local travel and weekend/on-call support may be required.

Qualifications

• Must be 25 years of age or older per vehicle use policy.
• Valid driver's license and ability to be insured to drive Tribal Government vehicles.
• Three years of experience in a confidential administration role or equivalent education and experience.
• General understanding of computer programs with high proficiency in Windows applications.
• Ability to communicate clearly in English, verbally and in writing.
• CTCLUSI Background Investigations Policy requires state criminal background check and fingerprint check.
• Subject to pre-employment drug and alcohol testing per policy.
• Must have employment eligibility in the U.S.
• Indian preference will be observed in hiring.

Responsibilities

• Interacts effectively and positively with all employees, supporting them in their employment with CTCLUSI.
• Fosters positive relationships with CTCLUSI leadership.
• Communicates with Leaders to promote a positive workplace culture and adherence to policies.
• Maintains confidentiality of documents, conversations, and employee matters.
• Suggests improvements to policies or processes to increase HR efficiency.
• Maintains HR forms and documents in HRIS and updates employees on compliance notices.
• Creates, updates, and archives HR forms and notices.
• Ensures proper personnel file retention and handling.
• Coordinates the On-Call Special Events program, processing payroll-related requirements.
• Schedules pre-employment and onboarding for new On-Call and other department staff.
• Assists in scheduling interviews and performing reference checks.
• Guides leaders on performance evaluations and wage increase procedures.
• Processes employee changes such as hires, job changes, payroll coding updates and rate increases.
• Supports annual open enrollment activities.
• Assists with employee recognition programs and engagement activities.
• Compiles data and prepares ad hoc reports.
• Monitors background checks and keeps employees informed per policy.
• May assist with confidential investigation witness notes.
• Collaborates with Finance and Procurement on purchase orders for compliance.

Skills

HR coordination

Communication

Confidential administration

Windows proficiency

English fluency

Policy compliance

Job description

CTCLUSI in Coos Bay, Oregon seeks an HR Coordinator to administer and coordinate human resource programs across the full employee lifecycle. You will support the HR department, maintain HRIS forms, and ensure compliance, while assisting in onboarding, interviews, and employee relations.

The role requires strong organizational skills, confidentiality, and the ability to work in a fast-paced team environment. Local travel and weekend/on-call support may be required.