Human Resources Coordinator

CONFEDERATED TRIBES OF CLUSI; Coos Bay (OR); On-site; USD 52,000 - 66,000; Full time

Job summary

CTCLUSI is seeking a Human Resources Coordinator to provide day-to-day HR support across the employee lifecycle at the Coos Bay site. You will interact with employees and leadership to maintain a positive workplace culture and ensure policy adherence, while handling confidential information and HR records.

The role involves onboarding, pre-employment tasks, payroll coordination for On-Call events, and collaboration with Finance/Procurement. Some travel and weekend duties may be required.

Qualifications

• Three (3) years in a confidential administration role.
• General understanding of computer programs, with high proficiency in Windows applications.
• Clear communication in English, verbally and in writing.

Responsibilities

• Interact professionally with all employees and support employment needs across CTCLUSI.
• Build and maintain positive working relationships with the CTCLUSI leadership team.
• Communicate with leaders to support a positive workplace culture through adherence to policies and procedures.
• Handle employee matters with strict confidentiality, including documents and conversations.
• Contribute ideas to improve and streamline HR policies and processes.
• Maintain HR records in the HRIS and provide updates tied to compliance notices.
• Create, update, and maintain HR forms and notices; distribute new forms and archive old forms promptly.
• Ensure compliance and completion of current and terminated personnel files per document retention procedures.
• Coordinate the On-Call Special Events program, including request fulfillment, timely placement, and accurate payroll accounting.
• Schedule and facilitate pre-employment and onboarding for On-Call program employees and additional departments as needed.
• Assist with scheduling interviews.
• Conduct pre-employment reference checks as requested.
• Support the employee evaluation process by guiding leaders to support timely delivery, constructive feedback, and adherence to wage increase procedures.
• Process employee changes, including new hires, job changes, payroll coding updates, and rate increases.
• May assist with annual open enrollment coordination.
• Support employee recognition program design, development, implementation, and related employee relations activities.
• May compile data and prepare ad hoc reports.
• Monitor and track the employee background process to ensure timely updates and prompt action while keeping employees current per policy.
• May assist with witnessing and note taking during confidential investigation interviews.
• Partner with Finance and Procurement to track and monitor purchase orders for timely processing, accuracy, and compliance with CTCLUSI purchasing policies.
• Perform other duties as directed by management.

Job description

This Human Resources Coordinator role provides day-to-day HR support across the employee lifecycle for CTCLUSI.

Responsibilities

• Interact professionally with all employees and support employment needs across CTCLUSI.
• Build and maintain positive working relationships with the CTCLUSI leadership team.
• Communicate with leaders to support a positive workplace culture through adherence to policies and procedures.
• Handle employee matters with strict confidentiality, including documents and conversations.
• Contribute ideas to improve and streamline HR policies and processes.
• Maintain HR records in the HRIS and provide updates tied to compliance notices.
• Create, update, and maintain HR forms and notices; distribute new forms and archive old forms promptly.
• Ensure compliance and completion of current and terminated personnel files per document retention procedures.
• Coordinate the On-Call Special Events program, including request fulfillment, timely placement, and accurate payroll accounting.
• Schedule and facilitate pre-employment and onboarding for On-Call program employees and additional departments as needed.
• Assist with scheduling interviews.
• Conduct pre-employment reference checks as requested.
• Support the employee evaluation process by guiding leaders to support timely delivery, constructive feedback, and adherence to wage increase procedures.
• Process employee changes, including new hires, job changes, payroll coding updates, and rate increases.
• May assist with annual open enrollment coordination.
• Support employee recognition program design, development, implementation, and related employee relations activities.
• May compile data and prepare ad hoc reports.
• Monitor and track the employee background process to ensure timely updates and prompt action while keeping employees current per policy.
• May assist with witnessing and note taking during confidential investigation interviews.
• Partner with Finance and Procurement to track and monitor purchase orders (POs) for timely processing, accuracy, and compliance with CTCLUSI purchasing policies.
• Perform other duties as directed by management.

Requirements

• Age requirement: must be 25 years of age or older per vehicle use policy.
• Valid driver's license required; must be able to be insured to drive Tribal Government vehicles.
• Minimum experience: three (3) years in a confidential administration role, or an equivalent combination of education and experience.
• General understanding of computer programs, with high proficiency in Windows applications.
• Demonstrated ability to work in a fast-paced, diverse environment with strong organization, prioritization, and teamwork.
• Clear communication in English, verbally and in writing (or other acceptable means).
• Covered role per CTCLUSI Background Investigations Policy; state criminal background check and fingerprint-based background check required as a condition of employment.
• Subject to pre-employment and other authorized drug and alcohol testing per company policy.
• Must have employment eligibility in the U.S.
• Indian preference will be observed in the hiring process.

Technologies

• Human Resources Information System (HRIS)
• Windows

Physical & Mental Demands

• Ability to work in a high-stress atmosphere.
• Ability to work in a fast-paced environment where teamwork is essential.
• Vision abilities required: close vision and ability to adjust focus.
• May be required to push, pull, lift, and/or carry up to 40 pounds.

Level of Authority & Restrictions

• Not a supervisory position.

Working Conditions & Environment

• Must be able to work weekends, holidays, and special events as needed.
• Willingness to travel out of town as needed.
• Moderate noise level with frequent interruptions and distractions.

Location

• 1245 Fulton Ave.
• Coos Bay, Oregon 97420
• Onsite