HR Operations Assistant - Recruiting, Onboarding & Compliance

Jefferson-County-Clerk; Louisville (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Jefferson County Clerk HR Operations Assistant-Recruiting, Onboarding & Compliance Support is based in Louisville, KY.

The role provides confidential administrative and process support for recruiting, onboarding, employee records, FMLA and leave administration, compliance tracking, policy management, and day-to-day HR operations, assisting the HR Director in maintaining timely, accurate HR services across JCCO.

Qualifications

• Two (2) years of progressively responsible administrative, human-resources, recruiting, records, customer-service, or related experience preferred.
• Equivalent combinations of education, training, and experience may be considered.

Responsibilities

• Post approved vacancies, maintain applicant files and applicant-tracking records, coordinate interviews, communicate schedules, and prepare interview packets and selection documentation.
• Prepare offer letters, hiring packets, pre-employment checklists, onboarding materials, and other approved candidate communications.
• Track recruiting deadlines, candidate status, reference/background requirements, and pre-employment documentation.
• Maintain organized records for recruitments, interviews, selections, promotions, transfers, and other personnel actions.
• Coordinate new-hire paperwork, orientation scheduling, HRIS/payroll setup information, identification/access requests, policy acknowledgments, and required records.
• Create and maintain confidential personnel files and electronic HR records in accordance with established retention and access requirements.
• Prepare personnel action notices, employment correspondence, resignation acknowledgments, retirement notices, status-change documentation, and related forms as directed.
• Monitor probationary and performance-review deadlines and prepare reminders and tracking reports for managers and the HR Director.
• Maintain FMLA and leave tracking logs, correspondence calendars, certification due dates, return-to-work records, and other administrative documentation under the direction of the HR Director.
• Prepare standard notices and correspondence from approved templates and route complex leave, ADA, workers compensation, unemployment, or compliance questions to the HR Director.
• Maintain policy files, revision logs, acknowledgment records, distribution lists, and archived versions of personnel policies and HR procedures.
• Compile information for audits, compliance reviews, unemployment matters, workers compensation reporting, HR metrics, and leadership reports.
• Protect confidential medical, personnel, applicant, and employee information at all times.
• Respond to routine employee and manager questions regarding HR forms, status of requests, onboarding steps, and established procedures; escalate interpretation questions appropriately.
• Manage calendars, meetings, correspondence, filing, scanning, reports, spreadsheets, supplies, and administrative workflows for HR Operations.
• Provide backup administrative support within HR and assist with election-related staffing or other organizational initiatives as assigned.
• Perform other related duties as assigned.

Skills

Strong organization

Discretion and confidentiality

Written and verbal communication

Multitasking

Education

High School Diploma/GED

Tools

Microsoft Office

HRIS / applicant-tracking system

Job description

Jefferson County Clerk HR Operations Assistant-Recruiting, Onboarding & Compliance Support is based in Louisville, KY.

The role provides confidential administrative and process support for recruiting, onboarding, employee records, FMLA and leave administration, compliance tracking, policy management, and day-to-day HR operations, assisting the HR Director in maintaining timely, accurate HR services across JCCO.