HR Operations Assistant

Ultimate Staffing; Irvine (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Ultimate Staffing in Irvine is seeking a Temporary to Hire HR Operations Assistant for an education organization. This on-site role reports to the Manager, HR Operations, and supports associates through their employment life cycle by entering and maintaining data in Oracle HCM.

Key duties include onboarding, status changes, and terminations, and collecting data for payroll and legal audits. The HR Assistant works with applicants, associates, management and HR teammates, while maintaining strict

Qualifications

Responsibilities

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with and provides information to job applicants, associates, management and public/private agencies.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to members of the HR team.
• Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.

Job description

Temporary to Hire HR Operations Assistant needed for an education organization in Irvine. This is a ON SITE role,

This role will report to the Manager, HR Operations team.
The Human Resources Assistant's key role is to support the associates during their employment life cycle. This is done by correctly entering and maintaining data in the Oracle HCM system. The administrative data management includes onboarding - new hire process, status changes, and employment terminations. The HR Assistant will also collect data for routine audits for Payroll, Legal, etc. Much of this work is highly confidential and critically important. The Human Resources Assistant must work successfully with applicants/associates, members of management, and HR team members.

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with and provides information to job applicants, associates, management and public/private agencies.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to members of the HR team.
• Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.
• Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the Companies Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the Company and assures time worked and/or time-off is recorded properly.
• Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
• Maintains order, cleanliness and safety at work.
• Performs other duties as assigned.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.