HR Operations Assistant

Ultimate Staffing Services; Irvine (CA); On-site; USD 37,000 - 43,000; Full time

Job summary

Ultimate Staffing Services in Irvine, CA seeks an HR Operations Assistant to support associates throughout the employment life cycle. You will accurately enter and maintain data in the Oracle HCM system, including onboarding, status changes, and terminations, while handling highly confidential information.

This temporary-to-hire on-site role reports to the HR Operations Manager and collaborates with HR and management to gather data for payroll, audits, and compliance.

Qualifications

• Onboarding processes and employee data handling in Oracle HCM system.
• Maintain confidentiality of associate information.
• Support HR team with data entry and administrative tasks.

Responsibilities

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with applicants, associates, management, and HR personnel.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to HR team members.
• Demonstrates courtesy, diplomacy, and tact in interactions with internal and external customers.
• Ensures compliance with policies, laws, and professional standards.
• Maintains attendance and records time worked/time-off.
• Operates and maintains department equipment and supplies safely.
• Maintains order, cleanliness, and safety at work.
• Performs other duties as assigned.

Job description

HR Operations Assistant (JN -072026-425498) Irvine, California

Salary: USD27 - USD31 per hour

Temporary to Hire HR Operations Assistant needed for an education organization in Irvine. This is a ON SITE role,

This role will report to the Manager, HR Operations team. The Human Resources Assistant's key role is to support the associates during their employment life cycle. This is done by correctly entering and maintaining data in the Oracle HCM system. The administrative data management includes onboarding - new hire process, status changes, and employment terminations. The HR Assistant will also collect data for routine audits for Payroll, Legal, etc. Much of this work is highly confidential and critically important. The Human Resources Assistant must work successfully with applicants/associates, members of management, and HR team members.

• Performs a wide range of duties related to processing and maintaining associate data.
• Interacts with and provides information to job applicants, associates, management and public/private agencies.
• Maintains high standards of confidentiality of all associate information.
• Provides administrative and operational support to members of the HR team.
• Demonstrates courtesy, diplomacy and tact in interactions with internal and external customers.
• Adheres to College/University policies and procedures and conducts job responsibilities in accordance with the standards set out in the Companies Code of Ethical Conduct, Compliance Agreement, Sexual Harassment Policy or any of its policies and procedures, applicable federal and state laws, and applicable professional standards.
• Maintains regular and timely attendance, reports to work as scheduled and as required to meet the needs of the Company and assures time worked and/or time-off is recorded properly.
• Exercises care, proper use and maintenance of department equipment and supplies and identifies unsafe conditions and makes appropriate adjustments.
• Maintains order, cleanliness and safety at work.
• Performs other duties as assigned.