Hybrid Legal Recruiting Onboarding & Ops Lead

Foley Hoag LLP; New York (NY); Híbrido; USD 70.000 - 87.000; Jornada completa

Descripción de la vacante

Foley Hoag LLP is seeking a Legal Recruiting Onboarding & On Operations Coordinator to manage the full onboarding lifecycle for incoming legal hires across multiple offices, ensuring a smooth transition and confidentiality.

The role requires hybrid in-office presence at least three days per week in Boston, New York City, Washington, D.C., or Denver, with primary duties spanning pre-onboarding, onboarding coordination, and ongoing team operations. Experience in law-firm recruiting is preferred.

Formación

• Minimum 3 years of law firm recruiting work experience preferred.
• Excellent oral and written communication skills.
• Strong interpersonal skills, team-orientation, and the ability to interact effectively with personnel at all levels of the firm.
• Strong organizational skills, superb attention to detail, and self-direction.
• Ability to multi-task, manage, and prioritize projects effectively.
• Flexibility and professionalism in responding to shifting demands.
• Ability to exercise good judgment and to recognize and treat confidential information in a professional manner.
• Proficiency in the use of computer programs, including Microsoft Office (Word, Excel, PowerPoint), and database programs (e.g. LawCruit, Flo, viDesktop, iManage).
• An appreciation for Foley Hoag's core values of excellence, service ethic, collegiality, and inclusivity.

Responsabilidades

• Prepare and distribute offer documentation, onboarding packets, and new hire paperwork.
• Initiate, coordinate, and monitor conflicts checking to ensure clearance prior to start date.
• Verify bar admissions, good standing, and licensing status. Track pending admissions and related deadlines.
• Coordinate background check and start date with Human Resources.
• Serve as the primary point of contact for new hires from offer acceptance through the end of their first 90 days.
• Liaise with other Business Services teams to provide all necessary information for a timely and efficient onboarding for all new lateral attorney hires, including serving as primary point of contact on background and conflicts checks, Orientation scheduling, IT and office needs, relocation expenses, bar admission needs, etc.
• Arrange introductions and schedule meetings with practice group leaders, firm leadership, mentors, assistants, and key administrative contacts.
• Facilitate the transition of client files and matters for lateral attorneys, in coordination with the Conflicts, Records, and General Counsel functions.
• Support summer associate and incoming first-year associate programs, including orientation logistics.
• Coordinate orientation logistics across offices, including reserving conference rooms and arranging travel for new hires attending orientation in another office.
• Coordinate partner integration check-ins and new partner welcome gifts and related logistics.

Conocimientos

Oral and written communication

Interpersonal skills

Organizational skills

Multi-tasking

Confidentiality

Microsoft Office

iManage

LawCruit

Flo

ViDesktop

Attention to detail

Teamwork

Herramientas

LawCruit

Flo

viDesktop

iManage

Microsoft Office

Descripción del empleo

Foley Hoag LLP is seeking a Legal Recruiting Onboarding & On Operations Coordinator to manage the full onboarding lifecycle for incoming legal hires across multiple offices, ensuring a smooth transition and confidentiality.

The role requires hybrid in-office presence at least three days per week in Boston, New York City, Washington, D.C., or Denver, with primary duties spanning pre-onboarding, onboarding coordination, and ongoing team operations. Experience in law-firm recruiting is preferred.