Legal Recruiting Onboarding & Operations Specialist

Foley Hoag LLP; Boston (MA); Hybrid; USD 70,000 - 87,000; Full time

Job summary

Foley Hoag LLP seeks a Legal Recruiting Onboarding and Operations Coordinator to manage onboarding for incoming legal hires across multiple offices, ensuring a smooth transition. You will collaborate with business services and practice support teams, handling confidential information with professionalism.

The role supports operational needs of the Legal Recruiting team, including logistics, administration, and budget tracking, with a hybrid in-office requirement in Boston, NYC, DC, or Denver.

Qualifications

• Minimum 3 years of law firm recruiting work experience preferred.
• Excellent oral and written communication skills.
• Strong interpersonal skills and the ability to interact with personnel at all levels.
• Strong organizational skills and attention to detail.
• Ability to multi-task, manage, and prioritize projects.
• Proficiency in Microsoft Office and database programs.

Responsibilities

• Prepare and distribute offer documentation and onboarding packets.
• Coordinate conflicts checks and background processes for new hires.
• Verify bar admissions and licensing status; track deadlines.
• Serve as primary contact for new hires from offer through 90 days.
• Coordinate orientation logistics and cross-office arrangements.
• Support budgets, vendor relationships, and data entry in iManage/LawCruit.
• Assist in coordinating team meetings and cross-functional initiatives.

Skills

Legal recruiting

Communication

Interpersonal skills

Organizational skills

Confidentiality

MS Office

iManage / LawCruit / Flo / viDesktop

Tools

LawCruit

Flo

viDesktop

iManage

Job description

Foley Hoag LLP seeks a Legal Recruiting Onboarding and Operations Coordinator to manage onboarding for incoming legal hires across multiple offices, ensuring a smooth transition. You will collaborate with business services and practice support teams, handling confidential information with professionalism.

The role supports operational needs of the Legal Recruiting team, including logistics, administration, and budget tracking, with a hybrid in-office requirement in Boston, NYC, DC, or Denver.