HR Onboarding Coordinator

Networking Technologies + Support; Richmond (VA); On-site; USD 55,000 - 61,000; Part time

Job summary

VCU Health Systems is seeking an HR Onboarding Coordinator to ensure a smooth new-hire experience, manage paperwork, and support eligibility verification. You will engage with candidates, hiring managers, and cross-functional teams to drive timely onboarding and compliance across the organization.

The role emphasizes strong organizational skills, attention to detail, and the ability to handle high volumes in a fast-paced health system environment. In-person work location is required.

Qualifications

• Experience in HR or HR-related roles with knowledge of employment laws and regulations.
• Strong ability to manage multiple onboarding projects simultaneously.
• Proficiency in data analysis and reporting using Excel.
• Familiarity with HRIS and applicant tracking systems.
• Excellent communication with candidates, managers and teams.

Responsibilities

• Oversees new hire paperwork including background checks and work authorization forms.
• Verifies I-9 documents and submits background/work authorization records via vendors.
• Conducts remote or in-person verification of employment eligibility documentation.
• Maintains I-9 forms securely and manages supporting documents.
• Captures badge photos and uploads to the appropriate database.
• Performs background checks through Virginia State Police or other providers as required.
• Ensures forms and signatures are completed accurately and timely.
• Assists candidates with onboarding questions and steps.
• Represents the organization to staff, patrons, and visitors as needed.
• Participates in special projects to support the HR mission and processes.

Skills

Onboarding management

HR compliance

Communication

Project coordination

Data privacy

Education

High School Diploma or GED

Tools

UltiPro

Taleo

Kenexa BrassRing

Excel

Job description

Overview

Join our dynamic Human Resources team as an HR Onboarding Coordinator, where you'll play a pivotal role in welcoming new talent and ensuring a seamless transition into our organization. This energetic position offers the opportunity to coordinate onboarding processes, facilitate employee orientation, and support workforce management initiatives that drive engagement and retention. If you thrive in a fast‑paced environment, possess excellent communication skills, and are passionate about shaping positive employee experiences, this is the perfect role for you to make a meaningful impact from day one.

Duties

• Ensures candidate completion of new hire paperwork including background check and work authorization forms.
• Verification of I-9 documents, accurate submittal of background and work authorization documents through third-party vendors in a timely manner.
• Conduct remote or in‑person verification of employment eligibility documentation for new hires in compliance with federal regulations.
• Ensure proper documentation, secure storage, and maintenance of employee I-9 forms and supporting documents.
• Complete badge pictures and uploads to appropriate database.
• Completes notarization of Virginia State Police documents and runs Virginia State Police background check.
• Ensure all forms and signatures are completed accurately and timely.
• Address any candidate inquiries related to documentation and onboarding steps.
• Serves as a representative of VCU Health Systems as patrons, visitors, and staff of the hospital may ask for directions or other questions.
• Performs other duties as assigned and participates in special projects in order to support the mission of VCUHS and the Department.
• Frequent and intense customer interactions.
• Periods of high stress and fluctuating workloads may occur.
• General office environment with potential for constant interruptions.
• Manual dexterity and repetitive arm or hand movements required.
• Sit, walk, and stand for extended periods.
• Provides assistance to team members and accepts alternate assignments, as required, graciously.

Requirements

• Proven experience in human resources management or HR department roles, with familiarity in employment law and labor regulations such as FMLA and OSHA standards.
• Strong project management skills with the ability to handle multiple onboarding projects simultaneously.
• Proficiency in Microsoft Office applications, especially Excel for data analysis and reporting purposes.
• Knowledge of HR systems (e.g., UltiPro, Taleo, Kenexa BrassRing) and experience with ATS (Applicant Tracking Systems).
• Excellent communication skills to effectively engage with new hires, hiring managers, and cross‑functional teams.
• Ability to manage change effectively within a fast‑evolving organizational environment through change management principles.
• Demonstrated organizational design skills and strategic planning capabilities related to talent management and succession planning.
• Experience handling confidential information with integrity while supporting employee relations initiatives.

Required Education:

High School Diploma or GED.

Preferred Certifications & Licensure:

Preferred Certifications & Licensure:
Licensed Notary Public.
OR
Eligible to obtain License's Notary Public within One (1) year

License/Certification:

• Licensed Notary Public (Required)

Work Location: In person

Job Type: Temporary

Pay: $26.31 - $29.33 per hour

NTS is a drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Embark on a rewarding career path where your dedication helps shape our workforce's future! We are committed to fostering an inclusive environment that encourages growth, innovation, and collaboration at every level of our organization.