HR Onboarding Coordinator

Networking Technologies and Support, Inc.; Richmond (VA); On-site; USD 40,000 - 54,000; Full time

Job summary

VCU Health Systems is seeking an HR Onboarding Coordinator to welcome new hires and manage the onboarding process. You will coordinate paperwork, I-9 verification, and background checks, ensuring compliance and timely completion.

You will support orientation activities and collaborate with hiring managers to smooth the transition, helping shape positive employee experiences from day one.

Qualifications

• Must have knowledge of employment law and labor regulations (FMLA/OSHA).
• Strong organizational and multitasking skills for onboarding projects.
• Proficient with Microsoft Office and data reporting.
• Experience with HR systems and ATS onboarding modules.
• Excellent communication with new hires and managers.

Responsibilities

• Coordinate onboarding processes, ensure new hire paperwork completion and proper I-9 verification.
• Verify background checks and work authorization details with vendors.
• Conduct remote or in-person I-9 verifications and maintain documents securely.
• Assist with employee orientation and onboarding program administration.
• Serve as a point of contact for candidate inquiries and departmental needs.

Skills

HR compliance

Communication

Project management

Organizational skills

Change management

Education

High School Diploma or GED

Tools

UltiPro

Taleo

Kenexa BrassRing

Job description

Join our dynamic Human Resources team as an HR Onboarding Coordinator, where you\'ll play a pivotal role in welcoming new talent and ensuring a seamless transition into our organization. This energetic position offers the opportunity to coordinate onboarding processes, facilitate employee orientation, and support workforce management initiatives that drive engagement and retention. If you thrive in a fast‑paced environment, possess excellent communication skills, and are passionate about shaping positive employee experiences, this is the perfect role for you to make a meaningful impact from day one.

Duties

• Ensures candidate completion of new hire paperwork including background check and work authorization forms.
• Verification of I-9 documents, accurate submittal of background and work authorization documents through third-party vendors in a timely manner.
• Conduct remote or in-person verification of employment eligibility documentation for new hires in compliance with federal regulations.
• Ensure proper documentation, secure storage, and maintenance of employee I-9 forms and supporting documents.
• Complete badge pictures and uploads to appropriate database.
• Completes notarization of Virginia State Police documents and runs Virginia State Police background check.
• Ensure all forms and signatures are completed accurately and timely.
• Address any candidate inquiries related to documentation and onboarding steps.
• Serves as a representative of VCU Health Systems as patrons, visitors, and staff of the hospital may ask for directions or other questions.
• Performs other duties as assigned and participates in special projects in order to support the mission of VCUHS and the Department.
• Frequent and intense customer interactions.
• Periods of high stress and fluctuating workloads may occur.
• General office environment with potential for constant interruptions.
• Manual dexterity and repetitive arm or hand movements required.
• Sit, walk, and stand for extended periods.
• Provides assistance to team members and accepts alternate assignments, as required, graciously.

Requirements

• Proven experience in human resources management or HR department roles, with familiarity in employment law and labor regulations such as FMLA and OSHA standards.
• Strong project management skills with the ability to handle multiple onboarding projects simultaneously.
• Proficiency in Microsoft Office applications, especially Excel for data analysis and reporting purposes.
• Knowledge of HR systems (e.g., UltiPro, Taleo, Kenexa BrassRing) and experience with ATS (Applicant Tracking Systems).
• Excellent communication skills to effectively engage with new hires, hiring managers, and cross‑functional teams.
• Ability to manage change effectively within a fast‑evolving organizational environment through change management principles.
• Demonstrated organizational design skills and strategic planning capabilities related to talent management and succession planning.
• Experience handling confidential information with integrity while supporting employee relations initiatives.

Required Education:

High School Diploma or GED.

Preferred Certifications & Licensure:

Licensed Notary Public.

OR

Eligible to obtain License’s Notary Public within One (1) year

Embark on a rewarding career path where your dedication helps shape our workforce\'s future! We are committed to fostering an inclusive environment that encourages growth, innovation, and collaboration at every level of our organization.