Onboarding Specialist

HOPCo; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

HOPCo in Phoenix, AZ is seeking an HR Coordinator/Generalist to manage hiring and onboarding processes for new employees. You will coordinate job requisitions, postings, offers, orientation packets, and pre-employment checks, ensuring a smooth start for every hire.

You will conduct weekly in-person orientation sessions and virtual trainings, maintain HR records in the system, and support managers with policy interpretation while upholding confidentiality and compliance across the organization.

Qualifications

• Minimum 3 years of experience in a similar HR role.
• Healthcare experience preferred.
• Experience with recruitment and hiring practices is preferred.

Responsibilities

• Coordinate the hiring process with hiring managers, including processing job requisitions and posting open positions.
• Coordinate the new hire process: sending offer letters, creating orientation packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.
• Schedule onboarding and corporate New Employee Orientation for new hires.
• Conduct weekly in-person new hire orientations and virtual training sessions for new hires.
• Create and maintain employment badges.
• Administer the new hire paperwork process and coordinate the pre-employment process for all employees. Ensure integrity of employee information in the HR system.
• Oversee the transition of transferring employees and changes in employment status.
• Part of a rotation presenting orientation and compliance training for new hires
• Maintain job description database for all employees.
• Respond to requests for verification of employment and other general requests to include HR Service Tickets.

Skills

Public speaking

Problem solving

Reporting

HR policy knowledge

Stakeholder management

Education

High school diploma or equivalent

Job description

• Coordinates the hiring process with hiring managers to include processing job requisition forms and posting open positions.
• Coordinates the new hire process: sending offer letters, creating orientation packets, follow-up on background checks, drug screens, verification of I-9 documents, and completion of all new hire paperwork.
• Schedules onboarding and corporate New Employee Orientation for new hires.
• Responsible for conducting weekly in-person new hire orientations and virtual training sessions for new hires.
• Creates and maintains employment badges.
• Administers the new hire paperwork process and coordinates the pre-employment process for all employees. Ensures integrity of employee information in the HR system.
• Oversees the transition of transferring employees and changes in employment status.
• Part of a rotation presenting orientation and compliance training for new hires
• Maintain job description database for all employees.
• Responds to requests for verification of employment and other general requests to include HR Service Tickets.

EDUCATION

• High school diploma or equivalent knowledge preferred

EXPERIENCE

• Minimum 3 years of experience in a similar position with like responsibilities and job skills.
• Healthcare experience preferred.

KNOWLEDGE

• Experience with recruitment and hiring practices is preferred
• Managing databases, excel, Word, and various computer software programs

SKILLS

• Public speaking and presenting skills.
• Anticipating and resolving problem situations.
• Preparing reports, correspondence, and spreadsheets.
• Interpreting and explaining human resources policies and practices at a basic level.
• Establishing and maintaining effective working relationships with management, employees, and the public.

ABILITIES

• Meet demanding deadlines and handle multiple projects and priorities.
• Must be comfortable presenting to large groups.
• Establish professional relationships with all employees.
• Maintain confidentiality of sensitive information and employee issues.
• Coordinate various department projects and assignments.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard.

ORGANIZATIONAL REQUIREMENTS

• HOPCo Mission, Vision, and Values must be read and signed.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities, and working conditions may change as needs evolve.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.