HR Onboarding Coordinator

Vaco LLC; Birmingham (AL); Presencial; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

Vaco in Birmingham, AL is seeking an HR Onboarding Coordinator to support the onboarding process for new employees. This role ensures a smooth, organized experience from offer acceptance through the first days on the job.

Responsibilities include coordinating onboarding, communicating requirements, collecting paperwork, updating HR systems, and partnering with HR, recruiting, and hiring managers to prepare new hires for their first day.

Formación

• 3+ years in HR/onboarding/coordinator roles or related admin work.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Confidential handling of employee information.
• Ability to manage multiple hires, deadlines and priorities.

Responsabilidades

• Coordinate the onboarding process for new hires from start to finish
• Communicate with incoming employees regarding onboarding requirements, start dates, and next steps
• Collect and maintain new hire paperwork and employee documentation
• Assist with employment verification, background screening, and other pre-employment requirements
• Enter and update employee information in HR systems
• Coordinate orientation schedules and ensure new hires are prepared for their first day
• Partner with HR, recruiting, hiring managers, and other internal teams throughout the onboarding process
• Maintain accurate employee records and ensure required documentation is completed
• Respond to new hire questions and provide a positive, professional onboarding experience
• Assist the HR team with additional administrative projects as needed

Conocimientos

Organization

Communication

Confidentiality

Multitasking

Stakeholder communication

Herramientas

Microsoft Office

HRIS/ATS

Descripción del empleo

Location:

Birmingham, AL - Onsite

Start Date:

ASAP

We are seeking a detail-oriented and personable HR Onboarding Coordinator to support the onboarding process for new employees. This individual will help ensure new hires have a smooth, organized experience from offer acceptance through their first days on the job.

Responsibilities:

• Coordinate the onboarding process for new hires from start to finish


• Communicate with incoming employees regarding onboarding requirements, start dates, and next steps


• Collect and maintain new hire paperwork and employee documentation


• Assist with employment verification, background screening, and other pre-employment requirements


• Enter and update employee information in HR systems


• Coordinate orientation schedules and ensure new hires are prepared for their first day


• Partner with HR, recruiting, hiring managers, and other internal teams throughout the onboarding process


• Maintain accurate employee records and ensure required documentation is completed


• Respond to new hire questions and provide a positive, professional onboarding experience


• Assist the HR team with additional administrative projects as needed

Qualifications:

• At least 3 years experience in HR, onboarding, recruiting coordination, or a related administrative role preferred


• Strong organizational skills and attention to detail


• Excellent written and verbal communication skills


• Comfortable handling confidential employee information


• Ability to manage multiple new hires, deadlines, and priorities simultaneously


• Proficiency with Microsoft Office; experience with HRIS or applicant tracking systems is a plus


• Professional, responsive, and comfortable communicating with employees at all levels

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.