HR Onboarding Administrator

Fidelity Building Services Group; Northern (KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health and Wellness

Life and Disability Insurance

401(k) with company match

Paid Time Off

Career development support

Flexible Spending Accounts

Employee discounts

EAP access

Job summary

Fidelity Building Services Group in Hunt Valley, MD is seeking an HR Onboarding Administrator to manage onboarding activities for new hires and coordinate documentation, drug screens, and background checks.

You will serve as the main contact for candidates and hiring managers, ensuring a seamless onboarding experience in a fast-paced environment. Proficiency with Microsoft Office and familiarity with Dayforce are preferred.

Qualifications

• 2+ years of administrative or related professional experience.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Excellent communication and customer service skills.
• Strong time management skills with the ability to manage a high volume of work and competing priorities.
• Exceptional attention to detail, organization, and follow-through.
• Ability to work collaboratively with candidates, hiring managers, and internal teams.
• Proficiency with Microsoft Office Suite.
• Familiarity with Dayforce or HRIS systems is a plus.
• High school diploma or equivalent.

Responsibilities

• Issue offer letters and new hire paperwork through our digital onboarding system
• Coordinate and monitor the completion of pre-employment drug screens, physicals, and background checks
• Serve as the point of contact for candidates, answering all questions and providing support, as needed
• Communicate with hiring managers and provide onboarding status updates
• Prepare for the new hire's first day by initiating and monitoring onboarding tasks in the Task Management System
• Create and maintain digital HR files
• Other duties as assigned

Skills

Communication skills

Time management

Attention to detail

Discretion

Customer service

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Dayforce HRIS

Job description

Fidelity Building Services Group, 235 Schilling Circle, Hunt Valley , Maryland, United States of America

Job Description

Posted Tuesday, September 1, 2026 at 4:00 AM

HR Onboarding Administrator

We are looking for a hardworking and enthusiastic HR Onboarding Administrator to join our HR dream team and help us provide a world-class onboarding experience for newly hired team members!

This position will be responsible for managing and executing all onboarding activities for assigned companies, working closely with new hires and internal teams to ensure all documentation, requirements, and onboarding tasks are completed accurately, efficiently, and on time.

Our ideal candidate will serve as an ambassador for the organization, helping ensure every new hire and hiring team has a seamless, professional, and positive experience. They will thrive in a high-volume environment, balancing multiple priorities while maintaining exceptional attention to detail, strong communication, and consistent follow-through.

This is an on-site position in Hunt Valley, MD.

What you'll do:

• Issue offer letters and new hire paperwork through our digital onboarding system
• Coordinate and monitor the completion of pre-employment drug screens, physicals, and background checks
• Serve as the point of contact for candidates, answering all questions and providing support, as needed
• Communicate with hiring managers and provide onboarding status updates
• Prepare for the new hire's first day by initiating and monitoring onboarding tasks in the Task Management System
• Create and maintain digital HR files
• Other duties as assigned

What you'll bring to the table:

• 2+ years of administrative or related professional experience
• Ability to handle confidential and sensitive information with professionalism and discretion
• Excellent communication and customer service skills
• Strong time management skills with the ability to manage a high volume of work and competing priorities
• Exceptional attention to detail, organization, and follow-through
• Ability to work collaboratively with candidates, hiring managers, and internal teams
• Proficiency with Microsoft Office Suite
• Familiarity with Dayforce or other HRIS systems is a plus
• High school diploma or equivalent

Why you'll love working here:

We believe that a fulfilling career goes beyond just paycheck.

Here's how we make sure our team thrives:

• Health and Wellness: Comprehensive medical, dental, and vision plans to keep you and your family covered, including free preventive care and affordable prescription options.
• Life and Disability Insurance: Company-paid life insurance and disability coverage, with options to enhance your benefits.
• Retirement Savings: 401(k) plan with a generous company match to help secure your future, with immediate vesting.
• Paid Time Off: Enjoy paid holidays and a PTO plan that grows with your years of service.
• Opportunities for Career Advancement and Professional Development: We provide education assistance to help you grow your skills and career.
• Extra Perks: Flexible spending accounts, employee discounts, and 24/7 confidential support through our Employee Assistance Program.
• Base Pay: $55k-$65k+ Commensurate with experience. This range represents a general guideline; however, several factors are considered when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

About Us:
Fidelity Building Services Group (Fidelity) is one of the nation’s leading providers of HVAC/Mechanical Services, Building Automation, and Energy Solutions. Our best-in-class product and service offerings include HVAC/Mechanical, Energy & Sustainability, Building Automation & Integration, and Emergency Power for Commercial/Industrial, Mission-Critical, Government, Education, and Healthcare markets. Fidelity's leaders are some of the most highly regarded individuals in the service, construction, and engineering communities. Collectively, we share a commitment to advancing the cause of building energy efficiencies, sustainable energy solutions, and service excellence.

In 1945, Fidelity was founded as a full-service mechanical engineering, contracting, and service company that introduced air conditioning, refrigeration, and process cooling to a new marketplace. The advent of air conditioning went on to revolutionize the entire building industry, and Fidelity has been on the leading edge ever since. Today, through strategic acquisitions and partnerships, the Fidelity geographic footprint has grown beyond the Mid-Atlantic, extending throughout the United States. We have over 2,800 Team Members, more than 70 locations serving 30 states, and over 75 years of excellence delivering Proactive, World-Class Service.

Fidelity Building Services Group, 235 Schilling Circle, Hunt Valley , Maryland, United States of America