Recruiting and Onboarding Coordinator

FirstService Residential; Eatontown (NJ); On-site; USD 28,413 - 40,467; Full time

Benefits offered by this job

Comprehensive medical plans

Dental and vision benefits

Paid time off and holidays

401k with company match

Job summary

A residential management company is seeking a Recruiting and Onboarding Coordinator who will assist with recruitment, maintain employee records, and provide administrative support. This hybrid position requires 2+ years of HR experience and strong communication skills. Responsibilities include onboarding new hires, maintaining personnel files, and facilitating job postings. Full-time associates receive comprehensive benefits including medical plans, paid time off, and a 401k with company match.

Qualifications

• 2+ years of related human resources experience.
• Demonstrated customer service skills.
• Professional demeanor.
• Flexibility and willingness to handle a variety of tasks.

Responsibilities

• Provide exceptional service to associates by answering questions.
• Maintain and electronically file personnel files.
• Setup Boot Camp Room for New Hire Orientation.
• Administer leave paperwork (FMLA compliance).
• Assist with job postings and attend job fairs.

Skills

Customer service skills

Advanced knowledge of Word

Knowledge of Excel

Strong communication skills

Detail oriented

Job description

Overview

Job Overview: As a Recruiting and Onboarding Coordinator, you’ll be responsible for assisting management with recruitment, maintaining employee records, Associate offers and Onboarding, and providing administrative support.

This is a hybrid position primarily based remotely with occasional visits to a regional office required. Must be based in one of the following states: NJ, PA, MA, MD, DE, VA, NC, SC, or FL.

Responsibilities

• Provide exceptional level of service to our associates by answering questions, responding quickly and following up on information needed.
• Maintain and electronically file personnel files.
• Complete I-9s via E-Verify system on new hire start dates.
• Set up Boot Camp Room for New Hire Orientation and New Manager Onboarding Trainings; including gift bags, folders, name tents, and ordering lunch.
• Responsible for full onboarding of new associates including tax forms, I-9 eligibility and compliance, collecting new hire paperwork, submitting IT ticket setup requests, and sending welcome emails on new hire’s first day of work.
• Maintain daily connection and follow ups regarding onboarding steps, as needed.
• Administer leave paperwork (FMLA compliance).
• Assist with job postings, placing ads and attending job fairs, as needed.

Qualifications

• 2+ years of related human resources experience.
• Demonstrated customer service skills.
• Professional demeanor.
• Desire to take ownership and personal responsibility for assignments.
• Advanced knowledge of Word.
• Knowledge of Excel and PowerPoint.
• Strong written and verbal communication skills.
• Flexibility and willingness to handle a variety of tasks.
• Self motivated; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency.
• Detail oriented, with the ability to produce high quality work in a deadline-oriented environment and strong ability to multi-task.

What We Offer

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $25/hour

Additional Information

Automated Employment Decision Tool (AEDT) Usage: We may utilize an AEDT in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.