HR & Office Operations Lead (Palo Alto - On-site)

Aska Fly; Palo Alto (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

ASKA is expanding its team in Palo Alto, seeking an hands-on HR leader to run day-to-day HR operations, recruiting coordination, onboarding and employee support as the company ramps up.

You will own onboarding/offboarding, employee records, payroll coordination with finance, and manage office operations, vendor relationships and calendar/travel logistics. Regular on-site presence in the Palo Alto area is required as part of a hands-on role.

Qualifications

• Hands-on HR background with direct responsibility for employee administration and onboarding/offboarding.
• Experience coordinating recruiting, interviews and candidate follow-ups.
• Availability for regular on-site work in Palo Alto; not remote.
• Ability to manage office needs, calendars and time-sensitive commitments alongside HR duties.
• Comfort with HR systems, shared calendars, documents and workflows.

Responsibilities

• Prioritize HR and recruiting during the initial hiring ramp, maintain candidate records and coordinate interviews.
• Own onboarding, offboarding, confidential employee records and payroll inputs with finance and providers.
• Maintain HR workflows, protect confidentiality and route questions to authorized advisors.
• Manage day-to-day Palo Alto office operations, supplies, equipment and service providers.
• Coordinate leadership calendars, meetings, visitors and travel logistics; resolve scheduling conflicts.
• Coordinate procurement: quotes, approvals, orders, deliveries and invoice records.
• Assist engineering teams with equipment orders; engineers approve specs and substitutions.
• Track action items and escalate delays, keeping records current.

Skills

Hands-on HR experience

Onboarding

Recruiting coordination

Office management

Payroll coordination

Records handling

Tools

HRIS / HR systems

MS Office / Google Workspace

Calendars / scheduling tools

Vendor management tools

Job description

ASKA is expanding its team in Palo Alto, seeking an hands-on HR leader to run day-to-day HR operations, recruiting coordination, onboarding and employee support as the company ramps up.

You will own onboarding/offboarding, employee records, payroll coordination with finance, and manage office operations, vendor relationships and calendar/travel logistics. Regular on-site presence in the Palo Alto area is required as part of a hands-on role.