HR & Office Operations Coordinator

WNESU; Vermont; Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Paid leave

Job summary

Windham Northeast Supervisory Union is seeking an organized administrative assistant to support HR, benefits, and central office operations year‑round. The role handles employee records, benefits processing, onboarding/offboarding, and grants documentation while serving as the front office contact for staff and the public.

The ideal candidate will have strong communication skills, proficiency in Microsoft Office and Google Workspace, and a commitment to confidentiality in a public-sector

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous administrative/secretarial/office experience.
• Experience in school/public-sector/HR environment preferred.
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with computers, email, spreadsheets, and data management tools.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Provide administrative support to HR & Benefits Coordinator and Director of Instruction and Innovation.
• Maintain staff records, databases, and benefits documentation.
• Assist with onboarding/offboarding, benefits enrollment, and HR projects.
• Support central office operations, grants management, and program documentation.
• Greet visitors and manage front office communications; operate Google Workspace and Microsoft Office to create reports and forms.

Skills

Organizational skills

Communication

Multitasking

Data management

Confidentiality

Customer service

Administrative support

Office software

Education

High school diploma or equivalent

Associate degree preferred (Business, HR, Accounting, or related)

Tools

Google Workspace

Microsoft Office

Word

Excel

PDF editing

Job description

General Office Assistant / Administrative Assistant to Human Resources and Instruction & Innovation

Windham Northeast Supervisory Union Windham Northeast Supervisory Union - Westminster Station, Vermont Open in Google Maps

General Office Assistant / Administrative Assistant to Human Resources and Instruction & Innovation

Windham Northeast Supervisory Union Windham Northeast Supervisory Union - Westminster Station, Vermont Open in Google Maps

Job Details

Job ID: 5939102
Application Deadline: Posted until filled
Posted: Sep 24, 2026 12:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Position Title: General Office Assistant / Administrative Assistant to Human Resources and Instruction & Innovation

Terms of Employment: Full Year
This is a 30 hour per week year-round position. A full time benefit package including, health, dental, vision, FSA, retirement and paid leave time is offered with this position.

Position Classification: Non-Union/At Will

FLSA Classification: Non-exempt

Qualifications:
●High school diploma or equivalent. Associate degree in Business, Human Resources, Accounting or related field preferred.
●Previous administrative, secretarial, or office experience.
●Experience working in a school, public-sector, or human resources environment preferred
●Strong organizational skills and ability to manage multiple priorities.
●Strong written and verbal communication skills.
●Proficiency with computers, email, spreadsheets, word processing, electronic filing systems, and data management tools
●Ability to establish positive working relationships with colleagues and community members.
●Ability to maintain confidentiality and exercise sound judgment.
●Regular and punctual attendance

Reports to: HR & Benefits Coordinator & Director of Innovation & Instruction.

Supervises:n/a

Evaluation: In accordance with the employee handbook for non-union staff

Position Summary:
To provide efficient, professional, and responsive administrative support for WNESU’s general office operations, Human Resources Department, and Office of Instruction and Innovation. This position provides administrative support for employee records and benefits, database management, curriculum and instructional initiatives, grants management, and central office operations and also serves as the office receptionist and the initial point of contact for employees, visitors, and the public.

Performance Responsibilities:
Human Resources and Benefits Support
●Provide administrative support to HR & Benefits Coordinator related to employee records, benefits, and HR operations.
●Assist with benefits enrollment, onboarding/offboarding, filing workers’ compensation claims with our insurance carrier, employee communications, and HR projects.
●Maintain staff directories, databases, spreadsheets, and benefit records as requested.
●Assists with scanning, filing, and maintaining employee documents in both physical and electronic personnel files
Instruction and Innovation Support
●Provide administrative support to the Director of Instruction and Innovation, including maintaining records, spreadsheets, reports, and professional development documentation.
●Assist with curriculum initiatives, service plans, instructional reports, professional development activities, and special projects.
Grant and Program Support
●Support grant administration through maintaining records, processing purchases and contracts, tracking documentation, and preparing reports.
●Maintain MOUs and documentation for grant-funded positions and stipends.
●Assist with program mailings, orders, inventory, supply distribution, and audit preparation.
General Office Support
●Greet visitors, manage building access, answer and direct calls, and maintain a professional front office environment.
●Process mail, deliveries, supplies, and office materials; assist with office equipment and general administrative operations.
●Utilize Google Workspace, Microsoft Office, Word, Excel, PDF editing software, and other systems to maintain records and create reports, documents, forms and spreadsheets and prepare correspondence.
●Provide administrative support to central office staff and special projects.
Other
●Performs other duties as assigned

Physical Requirements:
While performing the duties of this job, the employee is frequently required to sit. The employee will occasionally be required to stand, walk, bend and reach. The employee must be able to occasionally lift and/or move items weighing up to 15 pounds. Manual dexterity is required to finger, handle or grasp objects. Must be able to hear, talk and see.

This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The District may add to, modify or delete any aspect of this job at any time as it deems advisable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Windham Northeast Supervisor Union does not, and will not, tolerate discrimination or harassment of school employees because of age, sex, race, religion, color, marital status, familial status, physical or mental disability, genetic information, national origin, ancestry or sexual orientation. Title IX of the Education Amendments of 1972 (“Title IX”) is a federal law that prohibits discrimination on the basis of sex, including sexual harassment and sexual violence, in education programs and activities. All public and private educational institutions that receive any federal funds must comply with Title IX.


Windham Northeast Supervisory Union is an Equal Opportunity Employer

Position Type: Full-time
Salary: $20 to $25 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Support Staff > Clerical

Job Requirements

• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Michelle Gould , Human Resource & Benefits Coordinator
• 5111 US Route 5
• Westminster Station, Vermont 05159
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

Map

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