HR & Office Operations Coordinator

WD Wright Contracting; Largo (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

WD Wright Contracting in Largo, FL seeks an organized Office Admin to support daily administrative functions and HR/payroll tasks. You will process time sheets, manage attendance and personnel records, and coordinate with the operations team as a point of contact for employees and corporate staff.

You will assist with benefits enrollment, recruitment coordination, and payroll/invoicing reconciliation, while maintaining OSHA documents and workers' compensation reporting.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Self-motivated and capable of working independently with minimal supervision.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Experience working with spreadsheets and online systems.
• Prior administrative support or office coordination experience in a fast-paced environment.
• Ability to analyze information and make sound decisions.
• Must be able to pass a background check.

Responsibilities

• Process and submit employee time sheets to the corporate office.
• Track and document attendance, vacations, call-offs, and no-shows.
• Maintain and organize employee records and documentation.
• Provide general administrative support to operations and related departments.
• Answer and route incoming phone calls professionally.
• Assist employees with benefit forms including health insurance and 401(k) enrollment.
• Support recruitment by posting openings, scheduling interviews, and processing new hire paperwork.
• Forward drug screening results to HR as required.
• Complete separation notices and assist with termination paperwork.
• Help prepare and process Personnel Action Forms.
• Assist in reporting Workers' Compensation incidents and OSHA documentation.
• Collaborate with corporate office to resolve payroll and invoicing discrepancies.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Independent work

MS Office

Excel

Word

Spreadsheet experience

Decision making

Background check

Job description

WD Wright Contracting in Largo, FL seeks an organized Office Admin to support daily administrative functions and HR/payroll tasks. You will process time sheets, manage attendance and personnel records, and coordinate with the operations team as a point of contact for employees and corporate staff.

You will assist with benefits enrollment, recruitment coordination, and payroll/invoicing reconciliation, while maintaining OSHA documents and workers' compensation reporting.