Office Manager

CWR Contracting, Inc.; Town of Florida (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive salaries

Fringe benefits

Job summary

A road construction company based in Florida is seeking an experienced Office Manager to oversee administrative operations. The successful candidate will provide essential support to the Area Manager and coordinate HR functions, including recruitment and onboarding. Ideal applicants should have an Associate's degree, 2-4 years of relevant administrative experience, and proficiency in Microsoft Office tools. The role requires strong communication skills and meticulous attention to detail. Competitive salaries and benefits are provided.

Qualifications

• 2-4 years of administrative experience required, HR/Payroll experience a plus.
• Detailed accuracy in checking, posting, and counting is required.
• Must meet company MVR requirements and have a valid Florida driver's license.

Responsibilities

• Provide administrative support for daily operations of local office.
• Coordinate new hire onboarding and performance evaluations.
• Maintain company hauling agreements and process haul tickets.

Skills

Excellent written and verbal communication skills

Detail-oriented

Organizational skills

Proficient in Microsoft Outlook, Word, Excel

Education

Associates Degree preferred, High School Diploma required

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

C.W. Roberts Contracting, Inc. (CWR) is a growing road construction company. Our company is seeking an experienced Office Manager for our Plant City operations. This position reports directly to the Area Manager.

• Assist the Area Manager by providing administrative support of the day-to-day operations for the local office
• Provides administrative support for the daily operations of human resources to include support of company-wide initiatives that help improve the employee experience
• Must report regularly to the Area Manager on progress and/or problems; seeking assistance and counsel as required
• Must uphold a high level of confidentiality
• Responsible for working closely with the Recruitment Manager to coordinate recruitment; to include communicating information for job ads, screening applications, and working with hiring manager to schedule interviews
• Coordinates new hire onboarding and orientation
• Coordinates performance evaluation process for employees of division
• Responsible for data entry of status changes; to include change of address, job classification, pay rates, transfers, and terminations
• Reviews Heavy Job / Utilities to ensure all hours worked have been posted for weekly payroll
• Reviews certified payroll rates
• Enter labor and equipment hours to proper cost codes on daily time sheets for shop, trucking and field mechanics and forward for supervisor approval
• Coordinates expense reports monthly to ensure receipts are submitted and coded accurately
• Scan invoices, cost coding and data input for invoices and payables on construction jobs, shop and outside haulers
• Assist with correspondence, travel arrangements, records, files, appointments and invoices to accomplish efficient and quality communications
• Must be efficient in organization of office paperwork, preparation of office forms for office personnel, and timely maintenance of various tracking records
• Maintain company hauling agreements, certificates of insurance and other documentation for outside haulers including processing of daily/weekly haul tickets and payables.
• Responsible for checking inventory of office supplies and ordering as needed, assuring costs are appropriately managed
• Perform other related duties as assigned

Education and Job Requirements

• Associates Degree preferred, High School Diploma or equivalent required
• 2-4 years administrative experience required, HR – Payroll experience a plus
• Must have excellent written and verbal communication skills required
• Detailed accuracy in checking, posting, and counting is required
• Must be able to use calculators, computers, machines (copier, fax, etc.) and other typical office equipment
• Proficient in Microsoft Outlook, Word and Excel
• Must be able to meet company MVR requirements and have a valid Florida drivers’ license
• Employer conducts drug screening and background check

Benefits

We offer competitive salaries and fringe benefits.

EOE/AA, DFWP, We Honor Those Who Have Served.

Thank you for your interest in opportunities with CWR!

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job related disability, or any other protected group status. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE. If you want to view the Pay Transparency Policy Statement, please click the link: English