Office Administrator - Clearwater WFL

WD Wright Contracting; Largo (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

WD Wright Contracting in Largo, FL seeks an organized Office Admin to support daily administrative functions and HR/payroll tasks. You will process time sheets, manage attendance and personnel records, and coordinate with the operations team as a point of contact for employees and corporate staff.

You will assist with benefits enrollment, recruitment coordination, and payroll/invoicing reconciliation, while maintaining OSHA documents and workers' compensation reporting.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• Self-motivated and capable of working independently with minimal supervision.
• Proficient in Microsoft Office Suite, especially Excel and Word.
• Experience working with spreadsheets and online systems.
• Prior administrative support or office coordination experience in a fast-paced environment.
• Ability to analyze information and make sound decisions.
• Must be able to pass a background check.

Responsibilities

• Process and submit employee time sheets to the corporate office.
• Track and document attendance, vacations, call-offs, and no-shows.
• Maintain and organize employee records and documentation.
• Provide general administrative support to operations and related departments.
• Answer and route incoming phone calls professionally.
• Assist employees with benefit forms including health insurance and 401(k) enrollment.
• Support recruitment by posting openings, scheduling interviews, and processing new hire paperwork.
• Forward drug screening results to HR as required.
• Complete separation notices and assist with termination paperwork.
• Help prepare and process Personnel Action Forms.
• Assist in reporting Workers' Compensation incidents and OSHA documentation.
• Collaborate with corporate office to resolve payroll and invoicing discrepancies.
• Perform other administrative duties as assigned.

Skills

Communication

Organization

Independent work

MS Office

Excel

Word

Spreadsheet experience

Decision making

Background check

Job description

Office Admin

Position Overview

Wright is seeking an organized and reliable Office Admin to support daily administrative functions and ensure smooth operations within the office. This role is responsible for processing employee data, tracking personnel records, and assisting with a variety of HR, payroll, and operational tasks. The Office Admin will work closely with the Operations team and serve as a key point of contact for both employees and corporate staff.

Key Responsibilities

• Process and submit employee time sheets to the corporate office
• Track and document employee attendance, including vacation, personal days, call-offs, and no-shows
• Maintain and organize employee records and documentation
• Provide general administrative support to operations and related departments as needed
• Professionally answer and route incoming phone calls
• Assist employees with benefit forms including health insurance and 401(k) enrollment
• Support recruitment efforts by posting job openings, scheduling interviews, and processing new hire paperwork
• Forward drug screening results to Human Resources as required
• Complete separation notices and assist with termination/resignation paperwork
• Help prepare and process Personnel Action Forms
• Assist in reporting Workers' Compensation incidents and ensure OSHA documentation is up to date
• Collaborate with the corporate office to resolve payroll and invoicing discrepancies
• Perform other administrative duties as assigned

Qualifications

• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities
• Self-motivated and capable of working independently with minimal supervision
• Proficient in Microsoft Office Suite, especially Excel and Word
• Experience working with spreadsheets and online systems
• Previous experience in administrative support or office coordination, preferably in a fast-paced environment
• Ability to analyze information and make sound decisions
• Must be able to pass a background check

Preferred Experience

• Prior experience with scheduling, payroll support, or HR documentation
• Familiarity with OSHA, Workers' Compensation reporting, and employee recordkeeping

Equal Employment Opportunities Employer encouraging diversity in the workplace. All qualified applicants will be considered without regard to their nationality, ethnicity, gender, race, color, religion, sex, sexual orientation, gender identity, age, disability, marital status, pregnancy, genetic information, veterans, or military status.