HR Generalist: Leave Administration & Compliance

Empress EMS; City of Yonkers (NY); Hybrid; USD 68,000 - 73,000; Full time

Job summary

Patient Care EMS Solutions in Yonkers, NY is seeking an HR Generalist – Leave Administration to lead all employee leave programs, including FMLA, disability, and state-specific leaves. You’ll coordinate with third-party administrators, manage documentation, and ensure regulatory compliance while supporting employee relations and return-to-work efforts.

The role focuses on leave case management, ADA accommodations, and HR operations, requiring strong communication, organization, and knowledge of

Qualifications

• Bachelor’s degree in Business Administration or HR
• Effective oral and written communication skills
• Good interpersonal skills
• Self-motivated and organized
• Basic mathematical skills
• Computer knowledge including Excel, Access, Microsoft Word
• Minimum of 4 years of Human Resources or administrative experience with knowledge of human resources functions and laws.

Responsibilities

• Administer all leave of absence programs including FMLA, ADA accommodations, disability leave, military leave, personal leave, paid family leave, and state-specific leave programs.
• Serve as the primary point of contact for employees and managers regarding leave-related questions and requests.
• Review leave requests and determine eligibility in accordance with company policy and applicable laws.
• Issue required leave notices, certifications, designation notices, and related documentation.
• Track and manage all leave cases from initiation through return to work.
• Maintain accurate leave records and ensure compliance with all documentation requirements.
• Monitor intermittent leave usage and ensure proper tracking of leave hours.
• Coordinate with third-party leave administrators, insurance carriers, payroll, and management as needed.
• Track employee benefit premium payments during periods of leave.
• Coordinate return-to-work processes, including fitness-for-duty certifications and accommodations.
• Ensure all required physical capability forms and physical agility testing requirements are completed prior to return to duty.
• Maintain leave administration reports and provide regular updates to HR leadership.
• Coordinate the interactive process for reasonable accommodation requests.
• Partner with employees and management to identify and implement reasonable accommodations.
• Maintain documentation related to ADA requests and accommodations.
• Assist with return-to-work planning and transitional duty assignments.
• Coordinate light-duty opportunities with department leadership.
• Monitor employees participating in modified duty programs.
• Assist employees and managers with HR-related inquiries.
• Provide guidance on company policies and procedures.
• Support investigations and employee relations matters as assigned.
• Ensure compliance with federal, state, and local employment regulations.
• Assist with onboarding and orientation.
• Process employee status changes and maintain personnel records.
• Support HR projects and initiatives as assigned.

Skills

Oral and written communication

Interpersonal skills

Self-motivated and organized

Basic math

Education

Bachelor's degree in Business Administration or HR

Tools

Excel

Access

Microsoft Word

Job description

Patient Care EMS Solutions in Yonkers, NY is seeking an HR Generalist – Leave Administration to lead all employee leave programs, including FMLA, disability, and state-specific leaves. You’ll coordinate with third-party administrators, manage documentation, and ensure regulatory compliance while supporting employee relations and return-to-work efforts.

The role focuses on leave case management, ADA accommodations, and HR operations, requiring strong communication, organization, and knowledge of