HR Generalist II — Extension Services

University of Florida; Gainesville (FL); On-site; USD 53,000 - 67,000; Full time

Job summary

The University of Florida invites applications for an HR Generalist II in Extension Business Services on the Gainesville campus. You will coordinate onboarding and offboarding for faculty, TEAMS, temporary staff, and student employees, ensure compliance with university, state, and federal requirements, and partner with Extension leadership.

You will support position management, recruitment, payroll, time reporting, Workday implementation, and employee records while guiding managers through

Qualifications

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
• Preferred: Human resources background; strong analytical, organizational, and customer service skills.

Responsibilities

• Coordinate and administer onboarding and offboarding for faculty, TEAMS, temporary staff, and student employees throughout the statewide Extension organization. Process hires, transfers, promotions, salary actions, retirements, resignations, and separations. Review and verify onboarding documentation for compliance with university, state, and federal requirements. Partner with Extension leadership and county offices regarding complex personnel actions. Interpret HR policies and procedures and provide guidance to managers and employees. Coordinate document redaction and records archiving activities. Partner with the HR lead on immigration issues related to onboarding and offboarding.
• Provide comprehensive position management support for faculty and staff recruitment activities. Advise hiring authorities regarding position descriptions and organizational needs. Collaborate with the hiring authority regarding job requisition development and submission. Coordinate posting activities through Careers at UF and other approved recruitment systems. Serve as liaison among hiring authorities, candidates, central HR offices, and university approvers. Verify minimum qualifications and assist with candidate clearance activities. Partner with the HR lead on immigration issues related to employment authorization renewals and status changes.
• Support payroll operations and time reporting compliance throughout Extension. Review biweekly payroll reports and identify discrepancies. Advise departments on payroll corrections and time reporting issues. Monitor salary changes and ensure proper processing. Communicate payroll-related deadlines and compliance requirements. Coordinate with HR, fiscal, and grants personnel on payroll-related matters. Partner with the HR lead on leave of absence management, including FMLA, Professional Development Leave and Military Deployments.
• Support Workday implementation and continuous improvement initiatives in all Extension Supervisory Organizations, including testing, validation, and training efforts. Participate in Workday adoption activities. Recommend process improvements and efficiencies. Develop procedural documentation and training resources. Monitor changing university processes and implement updates.
• Maintain and audit employee records to ensure data integrity and compliance. Track salary changes, distributions, and funding allocations. Maintain employee data in university and Extension systems. Monitor background screening requirements and renewals. Conduct periodic audits of personnel and payroll data. Prepare reports and analyses supporting organizational decision-making. Coordinate UFID creation and affiliation maintenance processes. Troubleshoot affiliation and system access issues in coordination with the EBS Fiscal Team.

Education

Bachelor's degree in an appropriate area

Job description

The University of Florida invites applications for an HR Generalist II in Extension Business Services on the Gainesville campus. You will coordinate onboarding and offboarding for faculty, TEAMS, temporary staff, and student employees, ensure compliance with university, state, and federal requirements, and partner with Extension leadership.

You will support position management, recruitment, payroll, time reporting, Workday implementation, and employee records while guiding managers through