HR & Finance Operations Specialist

Be Well Health Group; Lincoln (NE); On-site; USD 52,000 - 75,000; Full time

Job summary

Be Well Clinical Studies seeks an organized HR & Finance Specialist to support HR and finance operations, including onboarding, payroll, benefits, AP, and vendor communications. This role drives process improvement and AI-assisted workflows within a healthcare setting.

You will handle confidential information, collaborate across departments, and ensure accurate records and timely reporting in Lincoln, NE. Onsite work required, Monday–Friday, 8:00 a.m. to 5:00 p.m.

Qualifications

• Two or more years in human resources, accounting, payroll, bookkeeping, office administration, or a related business support role.
• Strong organizational, planning, and time-management skills, with exceptional attention to detail and accuracy.
• Professional judgment and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other business software applications.
• Ability to manage multiple priorities, solve problems, and meet deadlines.
• Ability to work collaboratively with employees, leadership, vendors, and external partners.
• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field. Equivalent education and relevant experience will be considered.
• Experience supporting multiple business functions.
• Familiarity with Paycom or a similar HRIS/payroll platform.
• Knowledge of benefits administration, payroll processing, accounts payable, bookkeeping, or QuickBooks.
• Healthcare, clinical research, or other regulated-industry experience.
• Familiarity with Microsoft Copilot, AI-assisted productivity tools, workflow automation, or process improvement initiatives.

Responsibilities

• Coordinate employee onboarding and offboarding activities.
• Maintain personnel files, HR documentation, and employee information in HRIS and related systems.
• Assist with benefits administration, employee status changes, and annual open enrollment.
• Coordinate job postings, applicant tracking, interview scheduling, and candidate communications.
• Support employee training, certification tracking, compliance documentation, and engagement initiatives.
• Prepare employment-related forms, correspondence, reports, and administrative documentation.
• Maintain strict confidentiality of employee and organizational information.
• Support pre-payroll administration and payroll preparation.
• Compile payroll documentation for management review.
• Facilitate invoice approvals and coordinate accounts payable processes.
• Assist with vendor communications, payment inquiries, and routine issue resolution.
• Organize financial records and supporting documentation.
• Support expense reporting, reimbursements, audit requests, compliance reviews, and financial reporting.
• Assist with banking, insurance, and vendor relationship activities.
• Support AI-assisted workflows and automation initiatives.
• Develop and maintain workflow documentation and standard operating procedures.
• Identify opportunities to improve efficiency, consistency, and administrative effectiveness.
• Maintain organized electronic records and shared departmental resources.
• Support special projects and organizational initiatives as assigned.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Microsoft Office

Problem solving

Collaboration

Education

Associate degree in related field

Tools

Paycom

HRIS/payroll

Microsoft Copilot

Job description

Be Well Clinical Studies seeks an organized HR & Finance Specialist to support HR and finance operations, including onboarding, payroll, benefits, AP, and vendor communications. This role drives process improvement and AI-assisted workflows within a healthcare setting.

You will handle confidential information, collaborate across departments, and ensure accurate records and timely reporting in Lincoln, NE. Onsite work required, Monday–Friday, 8:00 a.m. to 5:00 p.m.