HR Executive Secretary & Recruitment Coordinator

Michigan Association of School Boards; Saginaw Charter Township (MI); On-site; USD 28,000 - 34,000; Full time

Job summary

Saginaw Township Community Schools is seeking an Executive Secretary – Human Resources to provide confidential, executive-level administrative support to the Director of Human Resources and broad HR department coordination. The role includes scheduling, document management, and coordination of recruitment and onboarding activities.

The position requires discretion, organization, and strong written communication skills, with experience in HR-related tasks and HRIS systems preferred.

Qualifications

• High school diploma or equivalent required; associate degree or related coursework preferred.
• Minimum 3–5 years of administrative/secretarial experience, preferably supporting HR or executives.

Responsibilities

• Provide executive-level administrative support to the Director of Human Resources.
• Coordinate Director’s calendar, meetings, and confidential communications.
• Assist with recruitment, onboarding, and HR paperwork processes.
• Maintain personnel records and update HR systems (HRIS) as assigned.
• Support department operations and customer service within the HR team.

Skills

Confidentiality

Calendar management

Business writing

Organization

Teamwork

Education

High school diploma or equivalent

Associate degree or professional certification preferred

Tools

HRIS (Skyward)

Microsoft Office

Google Workspace

Job description

Saginaw Township Community Schools is seeking an Executive Secretary – Human Resources to provide confidential, executive-level administrative support to the Director of Human Resources and broad HR department coordination. The role includes scheduling, document management, and coordination of recruitment and onboarding activities.

The position requires discretion, organization, and strong written communication skills, with experience in HR-related tasks and HRIS systems preferred.