HR Executive Secretary: Strategic Admin & Recruitment

MEMSPA; Saginaw (MI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

MPSERS Retirement

Educational stipend

Job summary

Saginaw Township Community Schools is seeking an Executive Secretary – Human Resources for the central office. This full-time role provides confidential executive-level support to the Director of Human Resources and handles HR department workflows, recruitment, onboarding, and HRIS transactions.

You will manage calendars, prepare documents, coordinate meetings, maintain records, assist with onboarding, fingerprinting, and compliance.

Qualifications

• Education and experience aligned with administrative HR support in K-12 or public sector preferred.
• Strong confidentiality and discretion with sensitive information.
• Advanced calendar-management, records-management, and scheduling skills.
• Excellent business writing, proofreading, and customer-service abilities.
• Proficiency with Microsoft Office and Google Workspace; HRIS / applicant-tracking experience preferred.

Responsibilities

• Executive support to the Director of Human Resources and HR staff.
• Coordinate calendars, meetings, travel, and confidential communications.
• Assist with recruitment, onboarding, fingerprinting, and pre-employment processes.
• Enter/update employee data in HRIS; manage personnel records and verifications.
• Support department operations and respond to inquiries from staff and the public.

Skills

Confidentiality

Calendar management

Organizational skills

Business writing

Customer service

Communication

Education

High school diploma or equivalent

Associate degree / coursework in business or HR

Certified Administrative Professional

Tools

Microsoft Office

Google Workspace

HRIS systems

Applicant-tracking systems

Payroll systems

Skyward

Job description

Saginaw Township Community Schools is seeking an Executive Secretary – Human Resources for the central office. This full-time role provides confidential executive-level support to the Director of Human Resources and handles HR department workflows, recruitment, onboarding, and HRIS transactions.

You will manage calendars, prepare documents, coordinate meetings, maintain records, assist with onboarding, fingerprinting, and compliance.