HR & Executive Operations Specialist (3410)

POWER CENTER ACADEMY MIDDLE - SOUTHEAST; Memphis (TN); On-site; USD 45,000 - 55,000; Full time

Job summary

POWER CENTER ACADEMY MIDDLE - SOUTHEAST is seeking an HR & Executive Operations Specialist to partner with our CHRO in running a high-functioning HR department at a Memphis campus. You will manage recruitment coordination, onboarding, benefits administration, HR reporting in Paycom, payroll support, and confidential document handling.

Join a mission-driven charter school environment where you provide proactive executive support, process improvements, and polished communication with leadership,

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field required.
• PHR/SHRM-CP or higher preferred, or commitment to earning one.
• 2-4 years in HR, office management, or HR/administrative support.
• Charter school or education experience a plus but not required.

Responsibilities

• Partner with CHRO to map daily priorities, actions, and deadlines.
• Post roles, manage applicant flow, conduct screenings, schedule interviews, and prepare offer letters.
• Facilitate onboarding sessions, enroll benefits, and ensure required documentation.
• Generate HR reports, track KPIs, and assist with data analysis.
• Review payroll runs in Paycom for accuracy and assist with corrections.
• Maintain confidential employee files and manage contracts.
• Draft letters, memos, and announcements using AI tools to speed up messaging.
• Screen visitors, support scheduling, and anticipate CHRO needs.

Skills

Organizational skills

Attention to detail

Verbal & written communication

Discretion with confidential info

AI tools (ChatGPT)

HRIS familiarity

Education

Bachelor's degree in HR, Business Admin, or related field

Tools

Paycom

Microsoft Office

Job description

HR & Executive Operations Specialist

Location: Memphis, TN

Salary: $45,000-$55,000/year (commensurate with experience)

Status: Full-time, Onsite

About Us: We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We're looking for a smart, proactive, and resourceful HR & Executive Operations Specialist to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department. If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you.

What You'll Do:

• Daily partnership with CHRO: Start each day mapping priorities, action items, and deadlines.
• Recruiting coordination: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters.
• Onboarding & benefits administration: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.
• HR reporting & metrics: Generate reports in Paycom, track HR KPIs, and assist with data analysis.
• Payroll support: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes.
• Document management: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.
• Communications: Draft letters, memos, and announcements - often using AI (Artificial Intelligence) tools to speed up and refine messaging.
• Executive support: Screen visitors, help manage scheduling, and proactively identify needs before they arise.

Why You'll Love Working Here:

You'll work side-by-side with the CHRO and gain exposure to both strategic and operational HR work. You'll have variety in your day - from hiring the right people to improving processes that keep our team running smoothly. You'll be part of a mission-driven school making a real impact. Business casual environment with an emphasis on professional polish.

What We're Looking For:

Education: Bachelor's degree in Human Resources, Business Administration, or related field required.

HR certification: (PHR, SHRM-CP, or higher) preferred - or a demonstrated commitment to earning one.

Experience: 2-4 years in HR, office management, or a combined HR/administrative support role. Charter school or education environment experience a plus , not required.

Skills: Strong organizational skills and exceptional attention to detail. Ability to handle confidential information with discretion. Excellent written and verbal communication skills, with professional polish.

Tech Comfort: Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.

Presence & Demeanor: Professional, approachable, and confident when interacting with leadership, employees, and visitors.

Personality: Proactive, solutions-oriented, calm under pressure, and positive in all interactions.