HR & Executive Assistant to School Leadership

The Carey School; San Mateo (CA); On-site; USD 50,000 - 65,000; Full time

Job summary

The Carey School, a Preschool to Grade 5 independent school in San Mateo, California, seeks an HR Associate and Executive Assistant for a 3-month contract. The role supports the Head of School, Board of Trustees, and the Director of Finance and HR with HR, governance, and administrative operations.

Reporting to the Director of Finance and HR, you will manage onboarding, employee records, HR compliance, and board meeting coordination while maintaining confidentiality and professional discretion

Qualifications

• Knowledge of human resources practices incl. recruitment, onboarding, employee relations, and compliance.
• Excellent written and verbal communication with discretion and professionalism.
• Strong organizational and time management skills with ability to multitask and meet deadlines.

Responsibilities

• Assist with hiring process, including preparation of employment agreements and onboarding documents.
• Maintain employee records and job descriptions; coordinate onboarding/offboarding with departments.
• Support Board of Trustees scheduling and meeting logistics as needed.
• Support Head of School and Director of Finance and HR with project management and administrative tasks.
• Provide front desk support and general office duties as required.

Skills

Recruitment

Onboarding

Employee relations

HR compliance

Microsoft Office

HRIS systems

Documentation

Confidentiality

Communication

Detail-oriented

Organizational skills

Team collaboration

Education

Bachelor's degree

Tools

HRIS software

Job description

The Carey School, a Preschool to Grade 5 independent school in San Mateo, California, seeks an HR Associate and Executive Assistant for a 3-month contract. The role supports the Head of School, Board of Trustees, and the Director of Finance and HR with HR, governance, and administrative operations.

Reporting to the Director of Finance and HR, you will manage onboarding, employee records, HR compliance, and board meeting coordination while maintaining confidentiality and professional discretion