HR Manager

Presbyterian School Houston; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

An independent educational institution located in Houston seeks a Human Resource Manager to facilitate HR functions. This full-time position requires managing onboarding, employee relations, and compliance with regulations. Ideal candidates should possess HR experience, detail orientation, and strong interpersonal skills. The role supports the mission of the school, promoting an environment of support and education for every child.

Qualifications

• 4+ years of experience in an Independent School environment preferred.
• Working knowledge of HR principles including payroll practices.
• Ability to maintain highly confidential information.
• Knowledge of local, state, and federal regulations and compliance that apply to HR and payroll programs including FLSA, FMLA, COBRA, ACA, & 403(b).
• Ability to maintain highly confidential and sensitive information.
• Proficiency with HRIS systems, preferably Paycor.
• Superior attention to detail and urgency.
• Strong computer skills (Gmail/Drive or Microsoft Office).
• Ability to work independently and with others.

Responsibilities

• Manage onboarding/offboarding processes for staff.
• Address employee concerns regarding HR and benefits.
• Conduct background checks for new hires.
• Oversee payroll processing and HRIS data accuracy.
• Ensure ACA/FLSA/FMLA/COBRA compliance.
• Coordinate employee training and policy distributions.
• Maintain employee records and benefit elections.
• Support audits and reporting (W‑2s, 1095‑C, etc.).

Skills

HR principles and practices

Detail orientation

Interpersonal skills

Time management

Computer skills

Confidentiality

Microsoft Office

Time management

Education

Professional certification

4+ years experience in an Independent School environment

Tools

HRIS systems (preferably Paycor)

Microsoft Office

Job description

Background: Presbyterian School is an independent, PK3-8th grade school located in the heart of the vibrant museum district in Houston, TX. Our mission is essential and counter-cultural: “Family, School, and Church United in the Education and Support of Each Child.” The Middle School program and faculty embrace both our unique location and powerful partnership as a compelling opportunity to elevate learning and instill confidence in every child. Progressive strategic thinking along with creative marketing strategies are guiding the School into the position of strength while facilitating the exploration of one’s curiosity in a competitive educational marketplace.

The Opportunity: Job Title: Human Resource Manager Department: Business Office Position Status: Full Time FLSA Status: SalaryExempt Reports To (Position Title): CFOO Travel Requirements: None

Position Summary

The HR Manager is responsible for facilitating all basic Human Resources functions and provides guidance, support and recommendations to Chief Finance and Operations Officer. Manage human resource issues, including onboarding/offboarding staff, benefits and payroll. Evaluate, analyze and interpret employee data with an eye toward improving processes, effectiveness and employee morale. Provide support to employees on all employment and benefits matters. Improve and effectively coordinate employee policies, processes, and practices. Report and ensure compliance standards and filings are effectively implemented. The HR Manager is encouraged to discuss with management, opportunities for professional and social involvement with school and student activities.

Position Duties and Responsibilities

• Address employee questions or concerns regarding HR, Benefits and Payroll related matters.
• Manage employment lifecycle, including recruitment, new hire and tenure
• Actively manage employee onboarding
• Conduct and track background checks
• Create & distribute job descriptions for recruitment and employment purposes
• Manage Workers Comp program and injuries
• Manage employee separation process for both voluntary/involuntary terminations
• Conduct Annual in-person & online training for all employees.
• Manage the process of updating, correcting, and distributing Employee Handbooks and school policies and procedures
• Provide Division/Department Heads with support in employment recommendations as needed, including hiring/termination decisions, as well as corrective action and performance management
• Oversee Leave of Absence & FMLA Administration
• Conduct compensation analysis and implement Annual Merit Increases
• Manage PTO Accrual Reset / Implementation and tracking
• Completes legal notices, unemployment claims, and other paperwork as necessary
• Maintenance of employee record
• Manage and review payroll processing through HRIS
• Oversee and audit benefit profiles, deductions, end dates, and employee elections
• Maintain accurate employee benefit records with vendors
• Ensure ACA Compliance for part time, full time, and terminated employees
• Actively manage retirement plan profiles including contributions, payroll files, withdrawals, and audits
• Provide advice and guidance to Leadership regarding HR, Benefits & Payroll matters
• Manage front desk receptionist
• Manage production and distribution of W-2, 1095-C, Medicare Pt D, and Summary Annual Reporting forms
• Accurately complete required reporting, including but not limited to Workers Comp & EEO-1 Reporting
• Ensure practices are compliant with ACA, FLSA, Retirement Plan compliance, local HR guidelines, and other standards/regulations.
• Prepare for and support data collection for internal/external audits (403(b), Payroll, etc.)
• Perform various other duties as assigned by leadership

Embraces and embodies the unique and essential Mission of the School, demonstrating an understanding of the distinct principles of the school that reside at the heart of our mission statement “Family, School and Church united in the Support and Education of Each Child”.

Qualifications

4+ yrs experience, in an Independent School environment preferred

Professional certification preferred

Working knowledge of HR principles and practices including but not limited to employee benefits, payroll practices, compliance laws and regulations

Knowledge of local, state, and federal regulations and compliance that apply to HR and payroll programs including FLSA, FMLA, COBRA, ACA, & 403(b)

Ability to maintain highly confidential and sensitive information

Proficiency with HRIS systems, preferably Paycor

Superior level of detail orientation, accuracy and sense of urgency

Excellent computer skills, including Microsoft Office (Gmail, Google Drive, Shared Docs and Sheets or Microsoft equivalent)

Ability to understand and follow written and verbal instructions

Ability to work effectively with others

Ability to work independently

Ability to interact with a professional demeanor with staff, general public, and school personnel

Effective prioritization and time management skills

Ability to meet strict deadlines under pressure

Non-Physical Demands

Change of tasks, performing multiple tasks simultaneously, working with others as part of a team, and irregular schedule may be required at times.

Physical Requirements of the Job

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. While performing the duties of this job, the employee is required to stand; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee must occasionally lift and/or move heavy objects. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Conditions

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Secured site facility must adhere to school policy and procedures while on school property.

Machines, Tools, Equipment and Work Aids

Laptop or iPad, phone, copier and fax.

Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

If you're interested in the position, please submit resumes and letters of interest to Diane Havlinek, CFOO, and complete an employment application online.

Presbyterian School seeks to attract qualified candidates from diverse backgrounds to its faculty, staff and student body who are able to support and further the mission of the school. Accordingly, all positions on the faculty and administrative staff will be filled solely on the basis of merit and without reference to the applicant's age, sex, disability, ethnic or national origin. In light of the school's religious nature, it does reserve the right to consider an applicant's or employee's religious beliefs and practices in employment decisions.