HR & DOT Data Entry Specialist

Quanta Services, Inc.; Caldwell (ID); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) with strong match

Job summary

Probst Electric Inc. is hiring an HR & DOT Administrative Clerk to support HR and Safety/Fleet teams with data entry, recordkeeping, and reporting. The role focuses on maintaining employee and driver data across systems, obtaining required documents, and coordinating travel for PFS employees.

Responsibilities include new hire data entry, DOT file preparation, ongoing data maintenance, and generating routine reports for leadership. Strong detail orientation and confidentiality are essential.

Qualifications

• High school diploma or GED required; Associate degree or relevant certification preferred.
• 1–3 years of administrative/HR data entry experience; trainable for strong candidates.
• Fast, accurate data entry with attention to detail across multiple systems/databases.
• Proficient in Microsoft Office; experience with HRIS/payroll or fleet/compliance data systems is a plus.
• Experience coordinating travel arrangements (flights, hotels, rental cars).
• Strong organizational and follow-up skills; ability to manage deadlines.

Responsibilities

• Enter new hire data into HR/HRIS and payroll systems accurately and within required timeframes.
• Enter new driver and employee data into DOT tracking/compliance systems with licenses, endorsements, and docs.
• Assemble new hire and Driver Qualification file packets and file supporting docs.
• Coordinate travel arrangements for traveling employees and serve as point of contact for travel logistics.
• Maintain DOT-related data, renewals, test scheduling, and DVIR/inspection records.
• Pull data to generate routine reports for HR, Safety, and Fleet leadership.
• Maintain organized electronic and physical filing systems for personnel and driver records.
• Respond to routine internal data requests from HR, Safety, Fleet, Payroll.

Skills

Data entry

HRIS/payroll systems

DOT administration

Travel coordination

Organizational skills

Education

High school diploma or GED

Associate degree or relevant certification

Tools

J.J. Keller

Samsara

Tenstreet

Job description

Probst Electric Inc. is hiring an HR & DOT Administrative Clerk to support HR and Safety/Fleet teams with data entry, recordkeeping, and reporting. The role focuses on maintaining employee and driver data across systems, obtaining required documents, and coordinating travel for PFS employees.

Responsibilities include new hire data entry, DOT file preparation, ongoing data maintenance, and generating routine reports for leadership. Strong detail orientation and confidentiality are essential.