HR Data & Records Specialist – School District

TrulyHired; Sumter (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

SUMTER SCHOOL DISTRICT seeks an experienced HR support specialist to maintain employee records, oversee electronic personnel systems, and prepare diverse HR reports. You will support onboarding, volunteer databases, and district initiatives while ensuring data accuracy and confidentiality.

The role requires strong MS Office and Google Workspace skills, plus experience with HR databases. Collaborative, customer-focused administrators will thrive in this environment.

Qualifications

• Associate's degree preferred.
• Minimum of three years of clerical/administrative experience, preferably in HR or a school district.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Proficiency with Google Workspace (Docs, Sheets, Forms, Drive).
• Experience managing multiple electronic databases and information systems.
• Experience with Frontline Education and SmartFusion preferred.
• Strong organizational skills and ability to manage multiple projects.

Responsibilities

• Maintain and manage the district's volunteer database and applications.
• Provide administrative support for employee management systems and personnel data.
• Generate and distribute HR reports for district leadership.
• Maintain personnel records and electronic files per district policies.
• Assist with onboarding and documentation processing.
• Develop and manage spreadsheets tracking personnel actions and certifications.
• Prepare reports and correspondence using MS Office and Google Workspace.

Skills

MS Office Proficiency

Google Workspace

Data management

Communication skills

Confidentiality

Multitasking

Education

Associate's degree in business/HR/office admin

Tools

Frontline Education

SmartFusion

Job description

SUMTER SCHOOL DISTRICT seeks an experienced HR support specialist to maintain employee records, oversee electronic personnel systems, and prepare diverse HR reports. You will support onboarding, volunteer databases, and district initiatives while ensuring data accuracy and confidentiality.

The role requires strong MS Office and Google Workspace skills, plus experience with HR databases. Collaborative, customer-focused administrators will thrive in this environment.