HR Data Management Specialist

Toppan Packaging Americas; Charlotte (NC); On-site; USD 54,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Tuition reimbursement

Job summary

Toppan Packaging Americas is seeking an HR Data Management Specialist to support core HR processes and maintain accurate employee data in Workday, UKG, and ADP. The role involves high-volume data entry, benefits auditing, and data reconciliation, onsite in Charlotte, NC.

The ideal candidate has 2–4 years in HR, strong communication, and discretion with confidential information, plus proficiency in HRIS and MS Office.

Qualifications

• Bachelor's degree in HR, business, or related field.
• 2–4 years of HR or employee services experience.
• Experience with Workday, UKG, and ADP preferred.
• Strong data accuracy and ability to handle confidential information.
• Excellent written and verbal communication.

Responsibilities

• Process day-to-day HR transactions in HRIS systems.
• Perform high-volume data entry and employee data validation.
• Audit benefits data and payroll-related files.
• Resolve data discrepancies across Workday, ADP, and UKG.
• Generate reports and support HR projects.

Skills

Data entry

HRIS

Attention to detail

Communication

Confidentiality

Education

Bachelor's degree in HR or related field

Tools

Workday

UKG Time & Attendance

ADP Payroll

Job description

TOPPAN Packaging Americas specializes in designing and manufacturing sustainable, high-performance flexible and thermoformed packaging solutions for the food, beverage, medical and consumer goods industries. We offer products like transparent high barrier films, pouches, clamshells and trays, utilizing advanced technology to enhance product safety, visibility and environmental sustainability.TOPPAN Packaging Americas operates as part of the global TOPPAN group, with 22 manufacturing facilities across North America, Latin America and Europe.Want to learn more? Visit us at packaging.toppan.comSummary Description:The HR Data Management Specialist plays a critical role in supporting core HR processes and maintaining accurate employee data within Toppan’s HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll). This position is responsible for executing day-to-day HR transactions, ensuring compliance with company policies, and delivering high-quality service to employees and internal stakeholders. The ideal candidate is detail-oriented, process-driven, and comfortable working with HR systems and confidential informationWhat you'll be doing:1. High-Volume Data Entry & Employee TransactionsEntering new hires in Workday and ADP Lyric (when Workday onboarding is incomplete)Processing or verifying employee lifecycle changes in Workday:Promotions, transfers, terminationsLeaves of absence (LOA) and returns (RFL) and verifying that data is correctManaging compensation updates and verifying union assignmentsValidating new hire personal information2. Benefits Administration & Vendor AuditingOngoing auditing of benefits across ADP and multiple vendors (Empower, Aptia, Optum, Manulife)Extracting and validating employee elections via Benefits Data ManagementProcessing benefit changes directly in ADPReviewing daily benefits files and resolving:Invalid or “needs attention” transactionsOverlapping coverage datesPayroll sync failuresManaging ongoing data cleanup3. Data Reconciliation & ReportingPulling and analyzing census reports to reconcile Workday vs ADP dataTracking and auditing all data changes within ADPInvestigating discrepancies across systems and ensuring alignmentAddressing issues where transactions complete but do not reflect in employee records4. File Monitoring & Error ResolutionDaily review of HR inbound interface filesIdentifying and resolving4. Backup to other HR team membersTicket reviewToppan Benefits inboxInvoices/payments/CoupaResearch employee issuesBase Rate Sheet updates/changesAssistance with OE and Merit, if needed5. Project WorkAs assignedThis is an onsite position located in Charlotte, NC (South End) OfficeWe’d love to hear from you if:Prefer Bachelor's degree in Human Resources, Business Administration, or a related field.2-4 years of experience in HR or employee services roles.Excellent verbal and written communication skills, with the ability to interact effectively with employees at all levels.Strong problem-solving skills and the ability to handle sensitive and confidential information with discretion.Highly organized with the ability to manage multiple tasks and priorities simultaneously.Proficiency in HRIS systems, Microsoft Office Suite, and other relevant software.Strong interpersonal skills and a customer-service-oriented mindset.Keen attention to detail and accuracy in all tasks.This is a Progression Level positionAt TOPPAN Packaging Americas, We offer a comprehensive Total Rewards package designed to support our employees’ overall wellbeing. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement.BenefitsMedical, dental, and vision coverage for you and your dependents, including FSA and HSA options401(k) retirement plan with company matchWellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of servicesPaid time off and holidays to recreate, rejuvenate and care for the health of yourself and familyVariety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insuranceTuition reimbursementWe are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. We also provide reasonable accommodations to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.