HR Data & Compliance Specialist

Vaco by Highspring; Mukilteo (WA); On-site; USD 58,000 - 80,000; Full time

Job summary

The Human Resources Administrator at Vaco by Highspring supports the company’s HR data infrastructure, policies, processes, procedures, and employee lifecycle administration. This role owns data accuracy, integrity, and timeliness while supporting HR operations, compliance, reporting, and employee engagement.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with a strong emphasis on confidentiality and proactive

Qualifications

• 2+ years of HR-related experience.
• Experience supporting HR compliance activities.
• Strong data entry accuracy and attention to detail.
• Working knowledge of onboarding, offboarding, employee status changes, and compensation changes.
• Advanced Excel skills including VLOOKUP, XLOOKUP, Pivot Tables.
• Excellent organization and time management skills.
• Ability to maintain strict confidentiality and handle sensitive information.
• Must qualify as a U.S. Person under ITAR requirements.

Responsibilities

• Maintain accurate employee records within ADP Workforce Now and other HRIS platforms.
• Process new hires, transfers, promotions, compensation changes, and terminations.
• Manage employee data updates while ensuring compliance with internal approval workflows.
• Audit HRIS records regularly to identify discrepancies and maintain data integrity.
• Troubleshoot and resolve data synchronization issues between HR, payroll, benefits, and timekeeping systems.
• Generate and maintain HR reports, metrics, and employee transaction data.
• Support compliance initiatives including I-9 administration, EEO reporting, and general HR recordkeeping.
• Assist with internal and external audits by gathering and validating employee records.
• Ensure adherence to data privacy, confidentiality, and record retention requirements.
• Maintain HR knowledge resources including forms, templates, and standard communications.
• Support open enrollment, compensation cycles, and other annual HR programs.
• Assist employees and managers with HRIS access, system navigation, and data correction requests.
• Participate in system testing, upgrades, and process documentation as new ADP functionality is implemented.
• Support employee engagement activities and internal events.
• Assist with site-level HR initiatives and employee communications.
• Provide exceptional customer service to employees and leaders.
• Take initiative on projects and continuously seek process improvements.

Skills

Data entry accuracy

Attention to detail

Organization

Time management

Communication skills

Confidentiality

Education

Associate’s or Bachelor’s degree in HR, Business, or related field

HR certification (aPHR, PHR, SHRM-CP) or progress toward certification

Tools

ADP Workforce Now

Workday

HRIS platforms

HRIS integrations

Job description

The Human Resources Administrator at Vaco by Highspring supports the company’s HR data infrastructure, policies, processes, procedures, and employee lifecycle administration. This role owns data accuracy, integrity, and timeliness while supporting HR operations, compliance, reporting, and employee engagement.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment, with a strong emphasis on confidentiality and proactive