HR Administrator | L&D & LMS/HRIS Specialist

Vaco; New York (NY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Vaco by Highspring is seeking an experienced HR Administrator to join a mission-driven NYC nonprofit on a flexible hybrid schedule. The role focuses on Learning & Development administration, HRIS/LMS, and training compliance within a small HR team.

The ideal candidate will manage LMS administration, employee training programs, onboarding/offboarding processes, and HR reporting, while supporting light recruiting and internal communications. Strong tech aptitude and a degree in HR are required.

Qualifications

• 3+ years of Human Resources experience.
• Hands-on LMS experience is required.
• Hands-on HRIS experience is required.
• Experience administering or coordinating employee training programs.
• Strong technology aptitude and ability to learn new HR systems quickly.
• SharePoint experience.
• Bachelor's degree in Human Resources or a related field.

Responsibilities

• Administer the organization's Learning Management System, including user accounts, enrollments, course and quiz setup, assignments, compliance tracking, reporting, system maintenance, and basic troubleshooting.
• Coordinate employee training assignments and follow up to ensure required courses are completed on time.
• Create and maintain training materials including LMS courses, quizzes, PowerPoint presentations, guides, videos, and employee communications.
• Schedule HR-led and external training sessions, coordinate participants, and maintain accurate attendance and completion records.
• Maintain employee information and documentation within the HRIS.
• Generate HR reports, track activity, and identify trends, discrepancies, or missing information.
• Maintain HR tracking tools, templates, SOPs, presentations, and departmental records.
• Support onboarding, offboarding, employee check-ins, stay interviews, exit interviews, and other HR initiatives.
• Assist with light recruiting activities including job postings, candidate tracking, interview scheduling, reference checks, candidate communication, and first-round interviews for junior-level roles.
• Track HR deadlines, compliance requirements, audits, communications, and assigned projects.

Skills

LMS experience

HRIS experience

SharePoint

Training coordination

Tech-savvy

Education

Bachelor's in HR or related

Tools

LMS

HRIS

Job description

Vaco by Highspring is seeking an experienced HR Administrator to join a mission-driven NYC nonprofit on a flexible hybrid schedule. The role focuses on Learning & Development administration, HRIS/LMS, and training compliance within a small HR team.

The ideal candidate will manage LMS administration, employee training programs, onboarding/offboarding processes, and HR reporting, while supporting light recruiting and internal communications. Strong tech aptitude and a degree in HR are required.