HR Data & Compliance Specialist

Vaco Recruiter Services; Mukilteo (WA); On-site; USD 52,000 - 78,000; Full time

Job summary

Vaco Recruiter Services in Mukilteo, WA is seeking an HR Administrator to manage employee data, support HR operations, and ensure compliance across ADP Workforce Now and related HRIS systems. The role emphasizes accuracy, confidentiality, and a proactive approach in a fast-paced environment.

The successful candidate will handle onboarding/offboarding, data corrections, and reporting while collaborating with payroll and benefits teams to maintain data integrity and deliver timely HR insights.

Qualifications

• 2+ years of HR-related experience.
• Experience supporting HR compliance activities.
• Strong data entry accuracy and attention to detail.
• Working knowledge of onboarding, offboarding, employee status changes, and compensation changes.
• Advanced Excel skills including VLOOKUP, XLOOKUP, Pivot Tables, and basic formulas.
• Excellent organization and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Must qualify as a U.S. Person under ITAR requirements.
• Experience with ADP Workforce Now (highly preferred).

Responsibilities

• Maintain accurate employee records within ADP Workforce Now and/or related HRIS platforms.
• Process new hires, transfers, promotions, compensation changes, and terminations.
• Manage employee data updates while ensuring compliance with internal approval workflows.
• Audit HRIS records regularly to identify discrepancies and maintain data integrity.
• Troubleshoot and resolve data synchronization issues between HR, payroll, benefits, and timekeeping systems.
• Generate and maintain HR reports, metrics, and employee transaction data.
• Support compliance initiatives including I-9 administration, EEO reporting, and general HR recordkeeping.
• Assist with internal and external audits by gathering and validating employee records.
• Ensure adherence to data privacy, confidentiality, and record retention requirements.
• Maintain HR knowledge resources including forms, templates, and standard communications.
• Support open enrollment, compensation cycles, and other annual HR programs.
• Assist employees and managers with HRIS access, system navigation, and data correction requests.
• Participate in system testing, upgrades, and process documentation as new ADP functionality is implemented.
• Provide exceptional customer service to employees and leaders; support employee engagement activities.

Skills

Data entry accuracy

Organization & time management

Communication skills

Confidentiality

Multitasking

Attention to detail

U.S. Person eligibility (ITAR)

Education

High school diploma

Associate's or Bachelor's degree in HR/Business

HR certification (aPHR, PHR, SHRM-CP) or progress toward certification

Tools

ADP Workforce Now

Workday or other HRIS

Excel (VLOOKUP, XLOOKUP, Pivot Tables, formulas)

Job description

Vaco Recruiter Services in Mukilteo, WA is seeking an HR Administrator to manage employee data, support HR operations, and ensure compliance across ADP Workforce Now and related HRIS systems. The role emphasizes accuracy, confidentiality, and a proactive approach in a fast-paced environment.

The successful candidate will handle onboarding/offboarding, data corrections, and reporting while collaborating with payroll and benefits teams to maintain data integrity and deliver timely HR insights.