HR Data & Compliance Specialist

Vaco; Mukilteo (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco by Highspring in Mukilteo, WA is seeking a detail-oriented HR Administrator to maintain employee data integrity and support HR operations.

You will manage ADP Workforce Now records, assist with open enrollment, compliance, reporting, and data corrections, while upholding confidentiality and data privacy.

This role blends data management with employee experience, offering opportunities to improve processes and work cross-functionally with HR, payroll, benefits, and leadership.

Qualifications

• High school diploma required.
• 2+ years HR-related experience.
• Experience supporting HR compliance activities.
• Strong data entry accuracy and attention to detail.
• Proficient with onboarding, offboarding, employee status changes and compensation changes.
• Advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, basic formulas).
• Excellent organization and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Maintain strict confidentiality; US person for ITAR.
• Experience with ADP Workforce Now and Workday is preferred.

Responsibilities

• Maintain accurate employee records within ADP Workforce Now and related HRIS platforms.
• Process new hires, transfers, promotions, compensation changes, and terminations.
• Manage employee data updates with internal approval workflows and audit HRIS records.
• Troubleshoot data synchronization issues between HR, payroll, benefits, and timekeeping systems.
• Generate and maintain HR reports, metrics, and transaction data.
• Support I-9 administration, EEO reporting, and HR recordkeeping for compliance.
• Assist with audits by gathering/validating records and ensuring privacy.
• Support HRIS access, navigation, and data correction requests.

Skills

Advanced Excel

Data accuracy

Confidentiality

Onboarding/offboarding

HR compliance

Communication skills

Time management

Attention to detail

Education

High school diploma

Tools

ADP Workforce Now

Workday

Job description

Vaco by Highspring in Mukilteo, WA is seeking a detail-oriented HR Administrator to maintain employee data integrity and support HR operations.

You will manage ADP Workforce Now records, assist with open enrollment, compliance, reporting, and data corrections, while upholding confidentiality and data privacy.

This role blends data management with employee experience, offering opportunities to improve processes and work cross-functionally with HR, payroll, benefits, and leadership.