Administrative Assistant - HR & Data Management

Legacy Risk Solutions, LLC; United States; Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

FSA

Life insurance coverage

Disability coverage

Critical illness insurance

Generous PTO

Job summary

Legacy Risk Solutions is seeking a highly organized HR & Data Management Administrative Assistant to join our hybrid team in the Gainesville area. You will support the employee lifecycle, onboarding, onboarding docs, and payroll onboarding activities, while maintaining accurate records across HRIS and AMS.

The role emphasizes data integrity, process improvement, and collaboration with HR, IT, and operations to deliver a positive employee experience and efficient agency operations.

Qualifications

• High school diploma required; associate or bachelor's preferred.
• 1+ years administrative, HR, operations, or office support experience preferred.
• Insurance agency experience is a plus but not required.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Experience with Paylocity or HRIS/payroll platforms preferred.
• Willingness to learn an Agency Management System (Applied Epic or similar).
• Strong detail orientation and data confidentiality.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication; service-oriented mindset.

Responsibilities

• Support the employee lifecycle with onboarding, offboarding, and engagement initiatives.
• Prepare new hire docs, welcome communications, and onboarding materials.
• Coordinate first-day logistics with hiring managers, IT, and teams.
• Assist payroll onboarding activities and employee record updates.
• Prepare separation docs and coordinate exit surveys.
• Monitor the HR inbox and route inquiries to the appropriate team.
• Support AMS administration and data governance activities.
• Prepare reports and assist with special projects improving data integrity.

Skills

Attention to detail

Organizational skills

Communication

Discretion

Team player

Education

High school diploma

Associate or bachelor's preferred

Tools

Paylocity

HRIS/payroll

Agency Management System (AMS)

Applied Epic

Job description

About Legacy Risk Solutions

Legacy Risk Solutions is a leading independent insurance agency platform headquartered in Gainesville, Georgia. Through its growing network of agency partners across the Southeast, Legacy provides commercial insurance, employee benefits, personal insurance, and risk management solutions to businesses and individuals. Built on a people-first culture rooted in integrity, growth, and partnership, Legacy combines local expertise with the strength and resources of a larger organization to deliver exceptional service and long-term success for clients, employees, and agency partners.

Position Summary

Legacy Risk Solutions is seeking a highly organized and detail-oriented HR & Data Management Administrative Assistant to join our growing team. This hybrid role supports both Human Resources operations and the administration of key agency systems, helping ensure an exceptional employee experience while maintaining the integrity of critical business data. This is an excellent opportunity for someone looking to build a career in Human Resources, insurance operations, or business systems administration. The ideal candidate enjoys working behind the scenes to improve processes, maintain accurate data, and support employees throughout the entire employment lifecycle.

What You’ll Do

Human Resources Operations

• Support the employee lifecycle by assisting with onboarding, offboarding, and employee engagement initiatives.
• Prepare new hire documentation, welcome communications, and onboarding materials.
• Coordinate first-day logistics with hiring managers, IT, and other internal departments.
• Assist with payroll-related onboarding activities and employee record updates.
• Prepare separation documentation and coordinate employee exit surveys.
• Monitor the shared HR inbox and route employee inquiries to the appropriate team members.
• Assign, track, and monitor 90-day performance reviews within Paylocity.
• Coordinate employee recognition programs, milestone celebrations, bereavement acknowledgments, and company-sponsored events.
• Support HR projects and initiatives that enhance the employee experience.

Data & Agency Management System Administration

• Learn and support the administration of the Agency Management System (AMS) through structured, on-the-job training.
• Maintain producer commission structures and ensure timely, accurate updates within the AMS.
• Assist with ongoing data quality initiatives by identifying and correcting duplicate, incomplete, or inaccurate records.
• Support data governance efforts by maintaining documentation and promoting consistent data entry standards.
• Utilize HRIS, agency management systems, and Microsoft Office applications to maintain accurate employee and operational records.
• Prepare reports and assist with special projects that improve operational efficiency and data integrity.

Requirements

What We’re Looking For

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• One or more years of administrative, Human Resources, operations, or office support experience preferred.
• Insurance agency experience is a plus but not required.
• Strong attention to detail with the ability to manage data accurately and confidentially.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Experience with Paylocity or another HRIS/payroll platform is preferred.
• Willingness to learn and become proficient in an Agency Management System such as Applied Epic or similar platforms.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, dependable, and committed to continuous learning and process improvement.
• Collaborative, service-oriented mindset with a passion for supporting both employees and internal business partners.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Flexible Spending Account (FSA)
• Life insurance coverage
• Short-term and long-term disability coverage
• Accident and critical illness insurance options
• Generous Paid Time Off (PTO)

Equal Opportunity Employer

Legacy Risk Solutions is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds.