HR Coordinator - Recruitment & Onboarding

Maybelle Center; United States; On-site; USD 48,000 - 72,000; Full time

Job summary

Maybelle Center is seeking an HR Coordinator to welcome and guide new employees from day one. You will manage recruitment activities, onboarding, and serve as a friendly point of contact throughout the hiring journey.

You will collaborate with HR, IT, and department leaders to ensure smooth onboarding, accurate records in the ATS, and timely communications with candidates and new hires. This is a full-time onsite role supporting a positive employee experience.

Qualifications

• Experience coordinating recruitment and onboarding processes.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Welcome new hires and serve as the primary onboarding contact.
• Coordinate biweekly onboarding sessions and orientation.
• Develop onboarding materials and calendars.
• Communicate schedules and details to new hires via email.
• Coordinate equipment, access, and badges for onboarding.
• Schedule training sessions and support onboarding activities.
• Set up training rooms and materials for sessions.
• Assist with pre-employment paperwork and policy sign-off.
• Support recruitment activities within the ATS (postings, applications, workflows).
• Administer ATS access and maintain user training and support.
• Screen candidates and conduct reference checks when needed.
• Coordinate interviews via phone/text/email and document interactions.
• Assist applicants and new hires with timely communication.
• Ensure pre-hire applications are completed.

Skills

Candidate experience

Onboarding coordination

Communication

Relationship building

Tools

ATS

SharePoint

PowerPoint

Job description

Job Description

Job Description

We are looking for an HR Coordinator who is passionate about creating a welcoming and positive experience for every new employee from day one. The successful candidate will guide candidates and new hires through the recruitment and onboarding process, serving as a friendly, knowledgeable, and trusted point of contact from the initial candidate stage through successful onboarding. This role will represent and advocate for employees throughout the entire hiring and onboarding journey, ensuring they feel informed, supported, and valued every step of the way. The HR Coordinator will proactively answer questions, address concerns, and, when needed, connect employees with the appropriate resources or subject matter experts to ensure they receive accurate and timely information. By fostering clear communication, building strong relationships, and providing exceptional customer service, the HR Coordinator will serve as a culture champion, fostering seamless transition into the organization and set the foundation for a positive employee experience.POSITION OVERVIEWThe HR Coordinator will play a vital role in supporting and the administrative and operational functions of the Human Resources Department. This role is responsible for coordinating recruitment activities, supporting new hire onboarding, and assisting with various HR programs, processes and administration. The HR Coordinator serves as a key point of contact for candidates and new employees, delivering a positive experience through timely communication, guidance, and exceptional customer service. This is a full-time, non-exempt, onsite position.

position.ESSENTIONAL JOB FUNCTIONS

• Welcome new hires and serve as the primary point of contact throughout the onboarding process, providing onboarding support, answering questions, and ensuring a positive and engaging onboarding experience.
• Coordinate and manage biweekly new hire onboarding and orientation sessions, ensuring a seamless onboarding experience.
• Develop and maintain onboarding calendar, orientation materials and training documents.
• Communicate orientation schedules and onboarding details to new hires via email.
• Partner with HR, IT, department leaders, and training presenters to ensure all onboarding requirements are completed before each orientation, including preparing equipment, computer access and passwords, building access, keys, and employee identification badges.
• Schedule training sessions and meetings with department presenters to support onboarding activities.
• Set up training room, including computers, projector, new hire materials and refreshments.
• Launch PowerPoint training presentations for training.
• Facilitate the completion of required paperwork, sign policies, and compliance documents into HR Employee SharePoint files.
• RecruitmentManage job postings, candidate applications, and recruitment workflows within the Applicant Tracking System (ATS) to support efficient hiring processes.
• Administer the ATS by setting up hiring manager and department manager access, maintaining system functionality, and providing user training and support.
• Support organization's recruitment process by conducting initial screening and reference checks.
• Partner with hiring managers to move candidates through each stage of the recruitment process and ensure timely updates within the ATS.
• Coordinate and schedule candidate interviews through phone, text, and email communications using the ATS, while documenting all candidate interactions and follow-up activities.
• Assist applicants and new hires by providing timely communication and support throughout the application and pre-employment process.
• Ensure candidates complete the pre-hire application before candidates are interviewed.
• Monitor and track candidate activity within the ATS, maintain accurate applicant records, and ensure recruitment data integrity.
• Prepare interview packets for hiring managers in preparation of conducting interviews.
• Coordinate the pre-employment background check process for final selected candidates.
• Assist with tracking and pulling recruitment metric from the ATS System.
• Human Resources CoordinationConduct background checks for candidates, current employees, and volunteers.
• Provide backup support for payroll processing and final pay administration for exiting employees.
• Provide backup support for tracki