HR Coordinator

Milestone Technologies, Inc.; Plainview (NY); On-site; USD 39,000 - 44,000; Full time

Job summary

Milestone Technologies, Inc. is seeking an HR Coordinator to own onboarding and HR operations, ensuring new hires arrive with paperwork completed, systems set up, and equipment ready.

Reporting to the Senior Director, Human Resources, you will work shoulder to shoulder with the recruiting team and HR Business Partners to keep hiring moving smoothly from day one. Key duties include owning onboarding end‑to‑end, managing the temporary workforce process, keeping people data accurate in

Qualifications

• 2-4 years' experience in HR coordination roles
• Proficient with HRIS; familiarity with SuccessFactors preferred
• Basic knowledge of Immigration/Employment Visas
• Discreet with confidential employee information
• Proficient with Microsoft Word, Excel, and PowerPoint
• Strong written and verbal communication skills
• Ability to build relationships across levels and with external staffing partners
• Ability to manage multiple priorities with initiative

Responsibilities

• Own onboarding for every new hire — coordinate plans with hiring managers, arrange equipment, and ensure start readiness
• Own and manage the temporary workforce process end to end — coordinate with staffing agencies and managers
• Keep people data accurate in SuccessFactors and SAP; maintain data integrity across systems, including E-Verify and Weichert relocation
• Process E-Verify and I-9 forms accurately and on time
• Clear every new hire to start by completing background checks and paperwork
• Keep hiring managers informed with timely onboarding updates
• Support HR projects to improve onboarding and HR operations

Job description

Seeking a Human Resources Coordinator. This resource will make sure each new hire arrives to a seamless start — paperwork done, systems set up, equipment ready, and nothing falling through the cracks. Reporting to the Senior Director, Human Resources, you will own the administrative backbone of onboarding and HR operations, working shoulder to shoulder with the recruiting team and HR Business Partners. When you do this well, hiring managers stay focused on their teams, new hires feel welcomed from day one, and people data stays clean and trustworthy.

Responsibilities:

• Own onboarding for every new hire — coordinate plans with hiring managers, arrange equipment, and make sure each person is ready to start on day one.
• Own and manage the temporary workforce process end to end — coordinating with staffing agencies and hiring managers to bring temporary workers on board, keep their records current, and manage the process through to conversion or completion.
• Keep people data accurate and trustworthy by processing HR and employee information in SuccessFactors and SAP and maintaining data integrity across systems, including E-Verify and Weichert relocation.
• Process E-Verify and I-9 forms accurately and on time.
• Clear every new hire to start by ensuring background checks and all new-hire paperwork are complete before the start date.
• Keep hiring managers informed with timely updates on the status of their new hires' onboarding.
• Support HR projects that improve how onboarding and HR operations run.

Knowledge, Skills and Abilities:

• 2-4 years' experience in HR coordination roles
• Experience with a Human Resources Information System (HRIS) is required, knowledge of SuccessFactors is preferred (but not required)
• Basic knowledge of Immigration/Employment Visas
• Careful and accurate with detailed data, and able to handle confidential employee information discreetly.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Clear written and verbal communicator with strong interpersonal and organizational skills.
• Able to build healthy working relationships with people at all levels of the organization — including external staffing partners.
• Comfortable taking initiative, following through without close supervision, and managing several priorities at once in an environment with shifting demands.

Qualifications:

• Bachelor of Arts (BA) or Bachelor of Science (BS) degree; a degree in Human Resources is preferred.

The estimated pay range for this position is USD $28.00/hr - USD $32.00/hr. Exact compensation and offers of employment are dependent on job-related knowledge, skills, experience, licenses or certifications, and location. We also offer comprehensive benefits. The Talent Acquisition Partner can share more details about compensation or benefits for the role during the interview process.