HR Coordinator: Onboarding, Benefits & Compliance

Lee Hecht Harrison Nederland B.V.; Livermore (CA); On-site; USD 39,000 - 47,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Paid leave

Job summary

Lee Hecht Harrison Nederland B.V. is seeking an organized Human Resources Coordinator in Livermore, CA to support onboarding, training coordination, reporting, records management, and benefits administration. You will manage HRIS records, coordinate payroll communications, and assist with compliance and safety programs.

The role requires confidentiality, strong communication, and the ability to handle multiple HR tasks in a fast-paced environment within a contract-to-hire arrangement.

Qualifications

• Associate degree preferred.
• 3-4 years of Human Resources or related administrative experience.
• Ability to maintain strict confidentiality.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Advanced Microsoft Office skills, including Excel, Word, and Outlook.
• Strong research, planning, and analytical skills.
• Working knowledge of federal and state employment laws.

Responsibilities

• Welcome visitors and respond to incoming phone calls, emails, and inquiries.
• Perform a variety of clerical and administrative duties in support of the Human Resources department.
• Provide administrative support to other departments as needed.
• Review and verify HR-related invoices prior to approval.
• Maintain organizational charts and HR documentation.
• Research, compile, and analyze data to support departmental initiatives.
• Coordinate company events and employee communications.
• Maintain employee records within the HRIS and personnel filing systems.
• Enter and update employee information accurately and timely.
• Prepare standard and ad hoc HR reports.
• Communicate payroll-related changes to the payroll team.
• Ensure compliance with record retention policies and procedures.
• Maintain required labor law postings and workplace notices.
• Conduct new hire onboarding and orientation.
• Prepare separation paperwork and conduct exit interviews.
• Support affirmative action reporting and compliance initiatives.
• Coordinate employee wellness programs and activities.
• Maintain records required for government and regulatory reporting.
• Post job openings on external job boards and recruitment platforms.
• Conduct initial candidate phone screenings.
• Schedule interviews and coordinate recruitment logistics.
• Complete reference checks and background screenings.
• Partner with staffing agencies and external recruitment vendors.
• Coordinate temporary staffing requests.
• Serve as a point of contact for benefit vendors and third-party administrators.
• Coordinate annual open enrollment activities.
• Assist employees with various leave programs, including FMLA, Short-Term Disability, Long-Term Disability, Bereavement Leave, Jury Duty, Military Leave.
• Prepare and process required leave documentation.
• Utilize a Learning Management System (LMS) to schedule and track employee training.
• Maintain training records and certification documentation.
• Coordinate training logistics, schedules, and materials for HR-sponsored programs.
• Process workplace injury reports and workers' compensation claims.
• Coordinate communications with medical providers and insurance carriers.
• Support workplace safety initiatives and employee response teams.
• Prepare, post, and distribute required safety-related documentation.

Skills

Organizational skills

Time-management

Attention to detail

Verbal communication

Written communication

Microsoft Office

Excel

Word

Outlook

Research

Planning

Analytical skills

Federal employment laws

State employment laws

Education

Associate degree preferred

Tools

HRIS platforms

Job description

Lee Hecht Harrison Nederland B.V. is seeking an organized Human Resources Coordinator in Livermore, CA to support onboarding, training coordination, reporting, records management, and benefits administration. You will manage HRIS records, coordinate payroll communications, and assist with compliance and safety programs.

The role requires confidentiality, strong communication, and the ability to handle multiple HR tasks in a fast-paced environment within a contract-to-hire arrangement.