HR Coordinator: Onboarding and Records Specialist

BMA Group Global; Ceiba (PR); On-site; USD 40,000 - 54,000; Full time

Job summary

BMA Group Global is seeking an organized HR Coordinator to support daily Human Resources operations, focusing on onboarding, documentation, and administrative coordination. The ideal candidate has 2+ years in HR or related admin roles and is comfortable handling confidential information.

Responsibilities include collecting and maintaining employee documentation, coordinating onboarding, updating records, and supporting scheduling of interviews and orientations.

Qualifications

• Minimum 2 years of experience in Human Resources, HR administration, or a related administrative role.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Experience supporting employee onboarding, hiring documentation, or personnel records.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with HR systems or HRIS platforms is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.

Responsibilities

• Assist with collecting, organizing, and maintaining employee documentation.
• Coordinate onboarding processes for new hires, including paperwork and start dates.
• Maintain accurate and updated employee records and personnel files.
• Follow up with candidates and employees regarding missing documentation.
• Enter and update employee information in HR systems and spreadsheets.
• Assist with scheduling interviews, orientations, and onboarding activities.
• Track pending HR requirements and ensure timely completion.
• Support the HR team with daily administrative tasks.
• Maintain confidentiality when handling employee information.
• Provide general administrative support to the Human Resources department.

Skills

HR administration

Onboarding

Data entry

Microsoft Office

Communication

Confidentiality

Education

Associate's degree in HR or related field

Bachelor's degree in HR or Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

HRIS

Job description

BMA Group Global is seeking an organized HR Coordinator to support daily Human Resources operations, focusing on onboarding, documentation, and administrative coordination. The ideal candidate has 2+ years in HR or related admin roles and is comfortable handling confidential information.

Responsibilities include collecting and maintaining employee documentation, coordinating onboarding, updating records, and supporting scheduling of interviews and orientations.