HR Coordinator / Generalist

All Access Media; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

All Access Media seeks an organized HR Coordinator/Generalist to support our Chicago team and build people operations in a growing media organization. The role covers onboarding, payroll coordination, benefits administration, and HR compliance.

The ideal candidate will manage HR documentation, support employee relations, and help develop HR policies in a fast-paced, entrepreneurial environment.

Qualifications

• 2–5 years of experience in HR coordination, HR generalist, or people operations roles.
• Working knowledge of Illinois and Chicago employment laws and HR compliance requirements.
• Experience with payroll and HR platforms such as Paychex, ADP, or similar systems.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Serve as the primary point of contact for employee HR questions, policies, and procedures.
• Coordinate employee onboarding, offboarding, and personnel documentation.
• Maintain accurate employee records, contracts, and HR documentation.
• Support employee relations, performance management, and internal communications.
• Help develop and implement employee handbooks, HR policies, and company procedures.
• Coordinate payroll processing with external payroll provider (e.g., Paychex).

Skills

HR coordination

HR generalist

Payroll coordination

Employee onboarding

Compliance knowledge

Policy development

Tools

Paychex

ADP

Job description

All Access Media is a dynamic, award-winning media production company specializing in live broadcasting, digital content, original programming, and branded entertainment. With operations across major U.S. markets, we partner with leading brands and organizations to create innovative content and media experiences.

As our company continues to grow, we're looking for a highly organized, proactive HR Coordinator / Generalist to support our Chicago-based team and help build the people operations infrastructure of a growing media organization.

Why Join All Access Media?

• Work with a growing media company producing content for major national brands.
• Collaborate with a talented team of creative, production, and broadcasting professionals.
• Play a meaningful role in shaping our employee experience and HR operations.
• Enjoy a collaborative, entrepreneurial environment with opportunities for professional growth.

Role Description

The HR Coordinator / Generalist will oversee day-to-day human resources administration, employee onboarding, payroll coordination, benefits administration, and HR compliance.

This is a hands-on role ideal for someone who enjoys working in a fast-paced, entrepreneurial environment and is comfortable managing multiple HR functions independently. The successful candidate will serve as the primary HR point of contact for our Chicago team while working closely with executive leadership and external payroll, benefits, and HR service providers.

Key Responsibilities

Human Resources & Employee Relations:

• Serve as the primary point of contact for employee HR questions, policies, and procedures.
• Coordinate employee onboarding, offboarding, and personnel documentation.
• Maintain accurate employee records, contracts, and HR documentation.
• Support employee relations, performance management, and internal communications.
• Help develop and implement employee handbooks, HR policies, and company procedures.

Payroll, Benefits & Administration:

• Coordinate payroll processing with our external payroll provider, including Paychex.
• Manage employee information, time-off tracking, sick leave, and benefits enrollment.
• Support administration of workers' compensation, unemployment insurance, and other employment-related programs.
• Coordinate with accounting and leadership to ensure accurate employee compensation and payroll records.
• Assist with employee classification and contractor administration.

Compliance & HR Operations:

• Help ensure compliance with Illinois and Chicago employment regulations, including paid leave, sick leave, and wage-and-hour requirements.
• Maintain required employment documentation and support compliance reporting.
• Coordinate with external HR consultants, payroll providers, and legal advisors as needed.
• Identify opportunities to improve HR processes, systems, and operational efficiency.

Recruitment & Talent Support:

• Coordinate job postings, candidate screening, interviews, and hiring logistics.
• Support offer letters, employment agreements, background checks, and new-hire documentation.
• Partner with management on workforce planning and staffing needs.
• Help create a positive, professional, and engaging employee experience.

What We're Looking For:

We're looking for someone who is resourceful, detail-oriented, approachable, and solutions-driven. This individual should be equally comfortable handling everyday employee needs and helping leadership establish scalable HR processes. Our ideal candidate understands that in a growing organization, flexibility, initiative, and strong communication are just as important as technical HR knowledge.

All Access Media is an Equal Opportunity Employer. We value diverse backgrounds and perspectives and are committed to creating an inclusive workplace.

Qualifications

• 2–5 years of experience in HR coordination, HR generalist, or people operations roles.
• Working knowledge of Illinois and Chicago employment laws and HR compliance requirements.
• Experience with payroll and HR platforms such as Paychex, ADP, or similar systems.
• Familiarity with employee onboarding, benefits administration, and HR documentation.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage confidential information with professionalism and discretion.
• Comfortable working independently in a growing, entrepreneurial company.
• Strong attention to detail and ability to manage multiple priorities.
• Preferred: Experience supporting a small or midsize business.
• Preferred: Background in media, broadcasting, production, entertainment, or creative industries.
• Preferred: Familiarity with both W-2 employees and 1099 independent contractors.
• SHRM-CP or PHR certification is a plus, but not required.